Office Manager – Executive Assistant

UBC

. Provide on-site office support to the King of Prussia headquarters .

Posted 9/15/2026full-timeKing of Prussia • Pennsylvania • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while providing comprehensive office support and administrative assistance. Proficient in managing office operations, vendor relationships, and event planning to enhance the overall visitor and employee experience.

Highest-signal resume keywords

Office ManagementExecutive AssistanceMicrosoft Office ProficiencyEvent PlanningBudget Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementExecutive AssistanceBudget ManagementProcurementCalendar ManagementFile ManagementSpace PlanningOnboarding CoordinationPresentation CreationPolicy Development

Soft Skills

Organizational SkillsTime ManagementCommunication SkillsCustomer ServiceTeam Collaboration

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePoint

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Office OperationsVendor ManagementEvent CoordinationConfidentialityBusiness Policies

About the role

Key responsibilities & impact

Provide on-site office support to the King of Prussia headquarters
Ensure smooth functioning and daily operations of the office
Interact with clients and employees on-site
Organize common areas, correspondence, file systems, supplies, equipment, and reception coverage
Serve as the main point of contact for day-to-day office activities
Champion a positive visitor experience
Maintain relationships with building management, tenants, vendors, service providers, and landlord
Provide administrative support to assigned senior leaders, including scheduling, calendar management, meetings, events, travel, expenses, files, shipping, and contact databases
Oversee office equipment, supplies, procurement, catering, and food deliveries
Manage space and infrastructure planning, including workstation moves, additions, and changes
Manage invoicing, billing, budgets, procurement, and accounts payable processes
Coordinate onboarding for new employees
Develop and implement office policies, procedures, safety protocols, and fire and evacuation adherence
Create PowerPoint slides and make presentations
Plan, manage, and execute local company events
Support travel, dining, and accommodation planning for leadership
Promote operational procedures and local employee engagement
Collaborate with Administrative Assistants, Executive Assistants, and staff across UBC
Provide additional duties and support as assigned

Requirements

What you’ll need

Bachelor's Degree
On-site 5 days/week
Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, Teams/SharePoint and Microsoft products
Minimum 3-5 years of experience as an Office Manager
Minimum 3-5 years of experience as an Executive Assistant
Strong organizational and time management skills
Excellent written and oral communication skills
Ability to keep sensitive information confidential
Ability to work independently and in a team environment
Knowledge of business operations and policies is helpful
Ability to multitask
High degree of flexibility and people skills
Self-starter and proactive with a focus on customer service

Benefits

Comp & perks

Remote opportunities
Competitive salaries
Growth opportunities for promotion
401K with company match
Tuition reimbursement after 90 days of employment
Flexible work environment
Discretionary PTO (Paid Time Off) or 20 days PTO
Paid Holidays
Employee assistance programs
Medical, Dental, and vision coverage
HSA/FSA
Telemedicine (Virtual doctor appointments)
Wellness program
Adoption assistance
Short term disability after 90 days of employment
Long term disability
Life insurance
Discount programs