Executive Assistant

UFW Foundation

. Provide comprehensive high-level administrative, strategic, and logistical support to the CEO, another executive team member, or a full team .

Posted 10/24/2026full-timeRemote • California • United StatesMid-LevelSenior💰 $23 - $31 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive administrative support, including managing complex calendars, coordinating multi-departmental projects, and effective communication in both English and Spanish. Proficient in data organization, record-keeping, and utilizing Microsoft Office Suite and project management tools.

Highest-signal resume keywords

Executive Administrative SupportBilingual Communication (English and Spanish)Project CoordinationData Organization and Record-KeepingMicrosoft Office Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive Administrative FunctionsData AnalysisBusiness Letter PreparationBasic Accounting KnowledgeReport Editing and Proofreading

Soft Skills

Effective CommunicationCollaborationOrganizational SkillsAttention to DetailProblem-Solving

Tools & Technologies

Microsoft Office SuiteGoogle WorkspaceAsanaSlackMonday.com

Industry Keywords

Nonprofit ManagementImmigration ReformWorkers' RightsCommunity Advocacy501(c)(3) Experience

About the role

Key responsibilities & impact

Provide comprehensive high-level administrative, strategic, and logistical support to the CEO, another executive team member, or a full team
Manage executive workflows, complex master calendars, correspondence, communications, clerical work, and records
Coordinate communication among executive team members, staff, community members, departments, offices, and outside agencies
Handle sensitive advocacy, organizing, immigration, workers’ rights, and personnel information confidentially
Research and analyze data to prepare briefing materials, policy memos, spreadsheets, presentations, reports, and other documents
Develop and implement office procedures and facilitate workflow for timely completion of work
Coordinate national travel arrangements, itineraries, logistics, speaking engagements, field visits, and donor meetings
Maintain organizational files, documents, calendars, deadlines, automated records, and databases
Prepare, format, edit, proofread, and revise correspondence, reports, contracts, packets, forms, memoranda, newsletters, notices, and other materials
Manage requisitions, equipment and supply orders, inventory, and designated office or department budgets
Coordinate with external partners, vendors, and outside consultants
Take notes during collaborative sessions, synthesize alignment points, and track action items for executive reporting
Attend local, regional, and national coalition meetings, working groups, and community collaborations as a representative of the CEO or organization
Articulate the UFW Foundation’s mission, campaigns, and policy stances in public and collaborative settings
Serve as liaison to grassroots leaders, farm worker unions, legal partners, and community members
Manage agendas, minutes, and action items for Board of Directors and Executive Team meetings
Assist with organizational events, national advocacy and services campaigns, worker assemblies, and solidarity campaigns
May coordinate and supervise volunteers or interns
Report to the CEO

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Communications, Legal Studies, Nonprofit Management, or a related field, or an equivalent combination of education, professional training, and direct, high-level operational experience
Five (5) plus years of progressive administrative, operations, human resources support, program administration experience, or a combination of the aforementioned
At least two (2) years closely supporting a high-level executive, human resources team, or programmatic team
Proven experience acting as a main point of contact, liaison, or coordinator for multi-departmental projects involving executive-level stakeholders
Executive administrative office functions, operations, practices, and procedures
Methods of organizing and collecting data and information
Effective record-keeping techniques
Business letter and report preparation, editing, and proofreading
Effective communication in both English and Spanish; bilingual ability in English and Spanish
Excellent verbal and written communication skills
Basic accounting knowledge and ability to keep accurate financial records
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools such as Asana, Slack, or Monday.com
Ability to operate computers, related software, and office equipment and learn new applications and systems
Demonstrated passion for or familiarity with immigration reform, workers’ rights, and/or issues impacting Latino, immigrant, and/or farm worker communities
Valid driver’s license, access to an automobile, insurance, and willingness to drive to off-site locations
Ability to travel domestically and/or internationally with the CEO
Experience working within a 501(c)(3), charity, foundation, or mission-driven organization is preferred
Ability to meet physical demands including sitting and standing for extended periods and lifting/carrying 0–50 pounds

Benefits

Comp & perks

Accruals of 2, 3, and 4 vacation weeks per year depending on tenure
16 paid holidays (includes a personal day)
1 mental health day per calendar year
Paid sick days
Health, dental, and vision benefits
Life insurance
Flexible Spending Accounts
Employee Assistance Program for support with personal and work-related challenges
403(b) retirement plan with 2% employer match (providing employee meets criteria)
401(k) retirement plan with no employer match (providing employee meets criteria)
Employer-sponsored pension plan
Supplemental insurance (within 30 days of hire date)
Professional development opportunities and access to thousands of courses
20% discount for immigration services through the UFW Foundation
Discounts via ADP Lifemart, TicketsatWork, and UnionPlus, including entertainment discounts