Financial Administrator I, Retail Alternatives

Ultimus Fund Solutions

. Prepare complex financial statements and related reports for fund securities, including Forms N-Q, 10-K, 10-Q, N-23C-2, NSAR, N-CSR, N-CEN, N-PX, and 24f-2 .

Posted 10/10/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in fund accounting and financial reporting, including preparation of complex financial statements and compliance with SEC regulations. Proficient in analyzing investment activity and providing training to junior associates while maintaining effective communication with stakeholders.

Highest-signal resume keywords

Fund Accounting ExperienceFinancial Reporting KnowledgeSEC ComplianceMicrosoft Office ProficiencyAnalytical Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial Statement PreparationInvestment AnalysisBudget MaintenanceAccrual CalculationPerformance MonitoringAudit DeliverablesClient Account ValidationTax Package PreparationManagement Fee CalculationDocumentation of Policies

Soft Skills

Creative ThinkingCritical ThinkingMultitaskingOrganizational SkillsEffective Communication

Tools & Technologies

Microsoft Office SuiteAdobe Acrobat

Industry Keywords

Fund AdministrationRetail Alternative Investment ProductsInterval FundsTender Offer FundsBDCREIT34 Act Private FundsStocksBondsDerivatives

About the role

Key responsibilities & impact

Prepare complex financial statements and related reports for fund securities, including Forms N-Q, 10-K, 10-Q, N-23C-2, NSAR, N-CSR, N-CEN, N-PX, and 24f-2
Compile quarterly reporting materials for Board Members
Prepare and validate client accounts, financial statements, audit deliverables, accruals, tax packages, and investor reporting
Analyze and reconcile investment activity and financial data, including cash, expenses, income, gains, and withholding
Monitor fund performance and distribute performance information to clients
Provide training and guidance to junior associates and perform preliminary reviews
Prepare and maintain fund budgets, including advisor reimbursements and waivers
Calculate monthly management fees and obtain appropriate approvals
Process fund expenses, including management and 12b-1 fees
Ensure SEC filings and related disclosures comply with applicable accounting standards
Maintain documentation of policies and procedures in accordance with authoritative accounting guidance
Serve as a first-level escalation point and resolve issues
Interact with rating agencies by releasing portfolio holdings, answering surveys, and providing fund information
Maintain daily contact with the Financial Administration team regarding financial statements, reports, and compliance
Perform other duties as required and assigned

Requirements

What you’ll need

Bachelor’s degree in accounting, finance, economics, business, or related field
3+ years of experience with fund accounting or fund administration
Equivalent education and experience will be considered
Knowledge of financial reporting and performance systems
Knowledge of retail alternative investment products, including interval funds, tender offer funds, BDCs, REITs, and 34 Act private funds
Knowledge of stocks, bonds, options, foreign securities, and derivatives
Proficiency with Microsoft Office Suite
Proficiency with Adobe Acrobat
Creative and critical thinking skills for troubleshooting
Multitasking, analytical, and organizational skills
Strong commitment to quality, efficiency, and effectiveness
Ability to communicate ideas and information clearly and concisely, both written and orally
Ability to establish effective working relationships with associates and clientele