Fundraising Operations Coordinator

United Way of Greater Los Angeles

. Provide gatekeeping, calendar management, scheduling, and organizational support for the Vice President .

Posted 9/22/2026full-timeLos Angeles • California • United StatesJunior💰 $31 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, including calendar management, travel coordination, and financial processes. Proficient in Microsoft CRM and PowerBI for managing donor information and departmental reporting.

Highest-signal resume keywords

Calendar ManagementExpense ReconciliationMicrosoft CRMPowerBI ReportingClear Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ExperienceDocument PreparationData ManagementFinancial ProcessesEvent CoordinationResearch SkillsKPI TrackingPolicy DevelopmentDonor StewardshipMoves Management

Soft Skills

Planning SkillsProblem-Solving SkillsAdaptabilityPersuasive CommunicationStakeholder Engagement

Tools & Technologies

Microsoft WindowsMicrosoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft TeamsIWave Donor Research Platform

Industry Keywords

Racial EquityDiversityInclusionDonor ManagementFundraising

About the role

Key responsibilities & impact

Provide gatekeeping, calendar management, scheduling, and organizational support for the Vice President
Plan and manage the Vice President’s travel and accommodations
Oversee expense reconciliation, invoice payment, and internal financial processes
Prepare and edit documents and correspondence for donor meetings
Maintain departmental files, shared drives, and donor contact information in Microsoft CRM
Coordinate Development Cabinet meetings, agendas, materials, minutes, and follow-up items
Support Development department operations, logistics, expense reports, presentations, research, and training
Manage special Development meetings, celebrations, recognition events, and strategy meetings
Track department goals and KPIs and build policies, procedures, and operational tools
Coordinate department meetings and provide cross-team support for projects and campaigns
Produce revenue, activity, pipeline, and direct-mail reports using PowerBI, CRM, and other systems
Maintain donor information and support CRM de-duplication and account cleanup
Respond to donor and volunteer requests and resolve or escalate donation-related inquiries
Support donor stewardship, designations, recognition, and events
Research prospects and donors, prepare profiles and briefing materials, and maintain moves management and pipeline data
Develop working knowledge of the iWave donor research platform
Support the department in raising $8M in annual revenue and complete phase one of the Donor Data Project

Requirements

What you’ll need

Minimum 1 year of relevant administrative experience is required
Bachelor’s degree or equivalent professional experience preferred
Ability to work from the DTLA office on Tuesdays, Wednesdays, Thursdays, and additional days as needed
Commitment to continued learning on racial equity, diversity, and inclusion
Interest in emerging technology and artificial intelligence
Familiarity with Microsoft Windows, Outlook, Word, PowerPoint, and Teams
Ability to work late nights, early mornings, or weekends when needed
Clear, concise, and persuasive communication skills
Planning and problem-solving skills
Ability to adapt quickly, meet tight deadlines, and work effectively with stakeholders and colleagues

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
403(b) plan
Pension
Life insurance coverage
Disability benefits
Paid holidays
Paid time off
Hybrid work arrangement