Purchasing Services Administrative Supervisor

Universities of Wisconsin

. Provide leadership, oversight, and continuous improvement for low dollar purchases and business support functions .

Posted 10/30/2026full-timeMadison • Wisconsin • United StatesJuniorMid-Level💰 $78,000 - $84,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in procurement processes, team leadership, and operational analysis within a complex organizational structure. Proficient in developing procedures and fostering collaboration among diverse stakeholders.

Highest-signal resume keywords

Procurement ManagementTeam LeadershipOperational AnalysisEnterprise Resource Planning (ERP)Policy Interpretation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

PurchasingFinanceAccountingOperational ReportingContract ManagementSupplier Insurance ManagementProcess ImprovementData AnalysisWaiver Process CoordinationCross-Training Development

Soft Skills

CoachingCollaborationInclusivityAccountabilityCustomer Support

Tools & Technologies

Purchasing Software SystemsERP Systems

Industry Keywords

Contract Repository OperationsState of Wisconsin Department of AdministrationUniversities of Wisconsin System AdministrationInternal ControlsLarge Complex Organization

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Provide leadership, oversight, and continuous improvement for low dollar purchases and business support functions
Supervise, coach, and develop a team of 3-4 employees
Direct processing of procurements under $5,000
Oversee contract repository operations for Universities of Wisconsin System Administration and State of Wisconsin Department of Administration agreements
Coordinate the annual systemwide waiver process
Oversee collection, review, tracking, and maintenance of supplier insurance certificates
Manage daily inbound communications and service requests
Analyze operational data and trends and prepare workload and service performance reports
Recommend process, technology, and service improvements
Partner with procurement, finance, legal, risk management, and campus stakeholders
Develop procedures, training materials, and cross-training plans
Foster an inclusive, accountable, and collaborative work environment

Requirements

What you’ll need

Bachelor’s degree or equivalent experience is required
At least two years of a combination of Purchasing, Finance or Accounting experience
Experience interpreting and applying policies, procedures, laws, regulations, or internal controls
Experience supporting customers in a large complex organization
Experience supervising employees, leading teams, coordinating work assignments, or serving in a lead role responsible for operational outcomes
Enterprise resource planning (ERP) and purchasing software systems
Successful applicants must ensure eligibility to work in the United States without employer sponsorship
Resume and cover letter required in PDF format

Benefits

Comp & perks

Excellent benefits package
Health and retirement contributions
Confidentiality for applicants who request it in writing