Medical Student Education Coordinator

University Hospitals

. Manage operations for undergraduate medical student education in the Department of Medicine .

Posted 10/8/2026full-timeCleveland • Ohio • United StatesEntry LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing medical student education operations, including programmatic management, communication with academic personnel, and compliance with educational standards. Proficient in coordinating clinical rotations and evaluations while ensuring adherence to institutional policies and regulations.

Highest-signal resume keywords

Programmatic ManagementMedical Student EducationEffective Communication SkillsData Analysis and ReportingCompliance with PHI and FERPA

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Program ManagementData AnalysisStudent AssessmentCurriculum CoordinationMedical Education Knowledge

Soft Skills

Interpersonal SkillsOrganizational SkillsIndependent Decision-MakingCollaboration

Tools & Technologies

WordExcelPowerPointRedCap

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Academic Health SystemClinical EducationProtected Health InformationFERPA ComplianceInternal Medicine Education

Tech Stack

Tools & technologies

Spring

About the role

Key responsibilities & impact

Manage operations for undergraduate medical student education in the Department of Medicine
Coordinate Acting Internship rotations occurring monthly
Assign students to teams and arrange didactic schedules, rooms, Zoom sessions, teaching staff, and Case Canvas goals/objectives
Maintain regular communication with students regarding calendars, didactics, conferences, meetings, handouts, directions, and resident teacher notifications
Liaise with Acting Internship and Clerkship Directors
Coordinate with hospital onboarding staff to ensure students have clinical-work access and credentials
Collaborate with medical school personnel on communication, student education, curricular changes, and evolving education issues
Create and maintain systems for student and teacher evaluations
Coordinate with CWRU School of Medicine co-clerkship directors, affiliated hospitals, and society deans to ensure rotation consistency and address student issues
Format, write, and upload more than 100 Department of Medicine residency-support letters per season
Collect and report data on student assessment, achievement, and teacher productivity
Support educational scholarship initiatives for Clerkship and Acting Internship
Coordinate medical student clerkships occurring every 12 weeks
Recruit and assign ambulatory doctors for clerkship assignments
Interpret and analyze program requirements, institutional policies/procedures, and data
Recommend programmatic changes based on surveys, citations, and improvement areas
Help organize monthly Internal Medicine Interest Group events and residency-recruitment informational meetings
Support MSTP clinical tutorial onboarding, spring refresher curriculum, and OSCE coordination
Liaise with elective coordinators across Medicine divisions
Coordinate Senior Teaching Attending Residents (STARS) activities, recruitment, training, calendars, reminders, H&P grading, and abstract assignments
Work with Department of Medicine leadership and administration to facilitate medical trainee recruitment and education
Comply with University Hospitals policies, standards, Code of Conduct, PHI, and FERPA requirements
Perform other duties as assigned

Requirements

What you’ll need

Bachelor's Degree (Required)
5+ years of professional/administrative experience (Required)
Experience in an academic health system (Preferred)
High-level programmatic management, analysis, and support of medical student clinical education
Effective communication skills and knowledge of hospital policies and procedures
Ability to make independent decisions within policies and standards for students
Ability to work independently
Ability to work with Case Western Reserve University School of Medicine educators, registrar, and student platform
Ability to work effectively with citywide affiliated hospital Internal Medicine education coordinators
Computer proficiency in Word, Excel, PowerPoint, and RedCap
Excellent written and verbal communication skills
Excellent interpersonal and organizational skills
Knowledge of medical student education
Ability to work with support personnel throughout University Hospitals and medical school
Ability to work with Case Western Reserve University School of Medicine leadership, registrar, and administrative personnel
Ability to maintain parity in educational offerings
Must safely and securely maintain Protected Health Information (PHI) and comply with FERPA requirements
Ability to meet the listed physical demands, including occasional standing/walking, constant sitting/talking/hearing, and rare lifting/carrying/pushing/pulling up to 20 lbs