Athletics Development – Alumni Coordinator

University of Alberta

. Lead short- and long-term stewardship initiatives to advance and strengthen the sustainability and success of Golden Bears and Pandas inter-university sports programs .

Posted 11/5/2026full-timeEdmonton • CanadaMid-LevelSenior💰 CA$52,362 - CA$70,697 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in strategic fundraising, alumni relations, and stewardship initiatives while effectively managing projects and communications. Strong organizational skills and attention to detail are essential for supporting inter-university sports programs and enhancing donor engagement.

Highest-signal resume keywords

Strategic FundraisingAlumni RelationsProject ManagementCustomer ServiceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Fundraising InitiativesData EntryReport PreparationDatabase ManagementDocument Proofreading

Soft Skills

Organizational SkillsMultitaskingCommunication SkillsFlexibilityCollaboration

Tools & Technologies

SpreadsheetsDatabasesMailing Lists

Certifications & Qualifications

DiplomaBachelor's DegreeAdvanced Degree

Industry Keywords

Stewardship InitiativesAlumni AssociationsAcademic EnvironmentComplianceSponsorship Funds

Tech Stack

Tools & technologies

Pandas

About the role

Key responsibilities & impact

Lead short- and long-term stewardship initiatives to advance and strengthen the sustainability and success of Golden Bears and Pandas inter-university sports programs
Assist with raising more than one million dollars annually
Support varsity teams and alumni associations with fundraising initiatives, including Support the Sport
Develop, manage and execute strategic fundraising and alumni relations strategies and initiatives
Build the Athletics Stewardship Strategic Plan
Execute stewardship activities and manage alumni, donor and friends relations, affinity and engagement
Support 15 Golden Bears & Pandas alumni associations through leadership with the Green & Gold Athletic Society
Implement effective and efficient communication strategies and ongoing advancement initiatives and events
Screen, triage, direct and process phone, electronic and in-person queries
Draft routine communications for supervisor review
Prepare letters, emails and documents; maintain and update mailing lists; proofread and reformat documents
Create and maintain spreadsheets and databases; prepare standard, ad-hoc and customized reports
Maintain records and files; organize meetings; coordinate agendas, materials and minutes
Assist with sponsorship funds and related paperwork; initiate transactions with finance and HR resources
Coordinate stakeholder responses and ensure compliance with university policies
Collaborate with donor relations and departmental leadership to streamline processes
Support team-level fundraising initiatives with central units such as Crowdfunding and Annual Giving
Perform donor, alumni and prospect data entry and complete potential gift documentation
Manage assigned projects from start to finish, including project plans, deliverables and project administration
Facilitate strategic planning processes and advise directors on initiatives, operational plans and performance measures
Lead logistics for committees, meetings, seminars, team activities and events
Request strategic RFIs; track issues and decisions; research, collect and analyze data
Create reports, identify trends and recommend operational improvements

Requirements

What you’ll need

Diploma required (e.g. Administrative diploma program or management program)
Bachelor's or Advanced Degree considered an asset
Strong customer service or hospitality background is an asset
Previous employment in an Academic environment is an asset
Strong attention to detail is required
Ability to prioritize and strong organizational skills are required
Ability to work in a flexible and changing environment is required
Ability to multitask and work on multiple projects simultaneously is required
Resume and cover letter required for application

Benefits

Comp & perks

Comprehensive benefits package
Position subject to applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA)
Hybrid work arrangement with a mix of remote and in-person work