University of Alberta

Events

• Assist with execution of comprehensive management plans for a variety of events
• Steward alumni, donors, university and community stakeholders through activities and programs including major events, gift announcements, donor acknowledgements, lectures, webinars, and reputation-building events
• Coordinate event-planning details, including concepts, budgets, invitations, catering, AV, entertainment, registration, and communications
• Manage events on-site, proactively identifying and resolving issues and providing a high-quality guest experience
• Collaborate with colleagues in faculties, marketing and communications, development, senior administration, researchers, and alumni speakers to deliver high-caliber events
• Help advance institutional priorities and build strategic partnerships and relationships

Events Coordinator

Project Manager

• Lead the planning, execution, monitoring, and closure of large-scale, cross-functional, high-visibility projects
• Define project scope, objectives, deliverables, timelines, and resource plans aligned with University strategic priorities
• Oversee project budgets, financial forecasts, and risk management strategies
• Manage complex stakeholder relationships and facilitate decision-making across departments and governance bodies
• Ensure project documentation, reporting, and communications meet EPMO and institutional standards
• Align project outcomes with the University’s strategic plans and enterprise portfolio
• Identify and escalate risks, dependencies, and resource conflicts affecting portfolio delivery
• Support continuous improvement of project management methodologies, tools, and templates
• Provide input into prioritization and sequencing of enterprise initiatives
• Lead change management planning and execution for adoption of new processes, technologies, or organizational changes
• Facilitate communication and collaboration among faculty, staff, students, and external partners
• Develop and deliver executive-level briefings, progress reports, and recommendations
• Mentor and coach Project Managers and Project Coordinators within the EPMO
• Promote professional project management practices and tools across the University

Senior Project Manager

Executive

• Manage and organize the AVP's email, calendar, scheduling, recurring events, committee meetings, and strategic time blocking
• Prepare briefing materials for meetings and events
• Coordinate schedules with internal and external counterparts
• Track project milestones, timelines, and deliverables
• Advise the AVP on sensitive matters and provide recommendations
• Prepare and edit correspondence, memos, letters, reports, presentations, agendas, meeting materials, minutes, executive documents, and disclosure documents
• Coordinate committee meetings and support reporting to Board Committees
• Track and manage portfolio projects and follow-up
• Lead, supervise, mentor, hire, coach, and support professional development of the administrative team
• Represent the unit in internal financial activities and monitor financial transactions
• Manage space requirements, meeting room bookings, third-party vendors, and unit equipment
• Maintain and update portfolio website content
• Maintain professionalism and confidentiality across portfolio activities

Executive Coordinator

Research Coordinator

• Coordinate projects within Dr. Sadie Deschenes’s and Dr. Sarah Andersen’s research programs
• Support ongoing research initiatives and facilitate project management
• Oversee timelines, maintain effective team communication, and integrate project components to achieve program objectives
• Assist with grant development for future research competitions
• Perform administrative and research tasks
• Facilitate research ethics submissions and ensure compliance with institutional and regulatory requirements
• Maintain research documentation and organize project materials
• Coordinate participant recruitment and consent processes, as applicable
• Track budget expenditures and provide updates to the supervisor
• Manage research deliverables, milestones, project plans, and deadlines
• Coordinate project activities and conduct regular team follow-ups
• Contribute to report writing and prepare initial drafts for supervisor review
• Support grant application development and dissemination of research findings
• Assist with quantitative and qualitative data analysis under supervisor guidance
• Schedule and organize program meetings and record minutes
• Manage program communications and administrative files
• Format and submit manuscripts to academic journals and handle ethics applications or renewals
• Support workshop planning, logistics, room bookings, and team travel arrangements
• Facilitate knowledge sharing, skill development, onboarding, and mentorship within the research program
• Participate in project planning, team meetings, data synthesis, and interpretation of findings

Business Analyst

• Lead assessment of current business processes and systems to identify inefficiencies and transformation opportunities
• Elicit, analyze, and document complex business and functional requirements through interviews, workshops, and workflow analysis
• Collaborate with stakeholders to design future-state processes and evaluate people, process, and technology solutions for feasibility and ROI
• Provide options, advice, and recommendations on business process changes, system functionality, and customizations or fixes
• Research best practices from Canadian post-secondary institutions
• Use data collection, analysis, and stakeholder collaboration to ensure University policies and procedures are fair, efficient, consistent, and equitable
• Develop proposals for process changes based on research and data analysis
• Lead medium- to large-scale multidisciplinary initiatives
• Work with IST, vendors, and technical resources to ensure requirements meet client expectations
• Draft project documentation, including recommendation reports and business cases
• Plan, direct, and coordinate project activities to achieve goals within prescribed timeframes
• Manage project scope changes, identify risks, and devise contingency plans
• Lead development and maintenance of training programs and reference manuals
• Recommend implementation of new processes and procedures to leadership
• Develop and implement quality management procedures and methods
• Provide a communication link between business areas and leadership

General

• Establish and evaluate annual fundraising targets and operational plans with the Development Manager and Director of University Development
• Report progress toward annual fundraising targets through bi-weekly updates and annual performance evaluations
• Manage a portfolio of approximately 80–100 donor relationships at a current giving level of $25,000+
• Personally visit 75–125 gift prospects/donors annually
• Lead fundraising for special projects such as class gifts and donor or community-facing events
• Track, document, and communicate fundraising activity in the Advance database
• Identify and engage volunteers as advisors to Athletics fundraising strategies
• Identify potential major gift prospects and advance donor relationships
• Support Athletic Sponsorship activities
• Collaborate with University Development, External Relations, alumni, events, donor relations, planned giving, annual giving, prospect management, research services, and other partners
• Collaborate on prospect identification and annual giving strategies
• Support gift processing and donor stewardship
• Participate in Development community activities, learning sessions, information sharing, and joint initiatives

Development Officer – Athletics

Account Manager

• Manage all activities of the AbSPORU Implementation Science Collaborative
• Develop and maintain professional relationships with universities, government ministries, Alberta Health Services, CIHR, Alberta Innovates, policy and decision-makers, researchers, care providers, and networks
• Link decision-makers, researchers, and care providers to improve understanding of goals and professional cultures
• Assemble working groups to assess topic-specific issues and develop plans
• Lead community-building events, meetings, capacity-building and professional development events, and social events
• Coordinate networks organized around specific interests
• Serve as a resource and point of contact for team members, external collaborators, and clients
• Monitor resources and quality control with the Team Lead and Assistant Director
• Advise on business and strategic plans and assist with reporting to funders and stakeholders
• Design and implement mechanisms to evaluate the Team’s work
• Coordinate complex research activities and analysis in knowledge mobilization, implementation science, and learning health systems
• Set project objectives and timelines
• Determine required resources and engage clinical and methodological experts
• Oversee research project operations and quality of work
• Establish and maintain internal and external expert networks
• Supervise the research team
• Write research papers and prepare presentations and publications
• Present analytical research at seminars, stakeholder meetings, and conferences
• Apply for research funding as a co-applicant
• Monitor best practices and emerging issues in knowledge mobilization, implementation science, and learning health systems
• Contribute to special reports
• Assist with research grant applications and contract proposals
• Coordinate informal training sessions and participate in formal training opportunities
• Perform other duties assigned by the Assistant Director

Program Coordinator, Partnerships and Engagement

Executive Assistant

• Manage access to the Executive Director’s calendars and schedules, prioritizing meetings, events, and activities
• Plan and schedule activities for meetings, committees, events, and projects
• Track financial projects, events, deadlines, and other activities
• Organize and coordinate meetings, events, and activities, including rooms, equipment, catering, and materials
• Provide administrative support for standing and special meetings
• Coordinate documents and agendas, prepare supporting materials, and distribute meeting minutes
• Act as recording secretary for the Executive Director
• Answer phones, field general inquiries, and serve as a resource for routine procedures
• Greet visitors and route them to appropriate personnel
• Manage general, central, and program email accounts
• Troubleshoot photocopier and phone issues and maintain office supplies and equipment inventories
• Draft routine communications and proofread and reformat documents
• Initiate purchase requisitions, purchase orders, invoices, and vendor payments through SupplyNet
• Assist users with routine financial transactions and escalate issues as appropriate
• Support onboarding, offboarding, access coordination, and process inquiries
• Coordinate card and door access, including after-hours access
• Maintain signage and office identity displays
• Set up office spaces and assist with furniture relocations and reconfigurations
• Perform minor furniture repairs

Business Development Rep

• Scout, engage, and cultivate relationships with medium, large, and multinational defence primes to identify R&D opportunities
• Map target company needs into multidisciplinary academic research proposals
• Manage account histories and pipeline milestones
• Organize targeted industry-faculty events, technical roundtables, and facility engagements
• Drive a pipeline to secure direct industry investments leveraged through grant funding
• Structure, negotiate, and shepherd collaborative research proposals from discovery to executed agreement
• Balance corporate milestones with academic mandates
• Monitor active project deliverables alongside Principal Investigators
• Fulfill capacity-building milestones for DEFENDS, PC-RDII, and AI-EDP grant programs
• Lead and participate in sandboxes, procurement readiness sessions, and technology demonstrations
• Execute supply chain mapping across core defence technology domains
• Prepare quarterly and annual compliance and impact reports for funding bodies
• Market specialized research facilities and equipment to industry partners
• Structure multi-center consortia or industrial research chairs
• Coordinate with university offices to maintain policy, risk, and security compliance
• Provide strategic guidance and mentorship to junior business development roles

Research Business Development Lead – Defence & Sovereignty

• Lead assessment of current business processes and systems to identify inefficiencies and transformation opportunities
• Elicit, analyze, and document complex business and functional requirements through interviews, workshops, and workflow analysis
• Collaborate with stakeholders to design future-state processes and evaluate technical and operational solutions for feasibility and ROI
• Act as lead analyst, ensuring milestones are met and business value is realized
• Facilitate communication among executive leadership, department heads, and IT to ensure transparency and consensus on project scope
• Define acceptance criteria and oversee User Acceptance Testing (UAT)
• Support the Enterprise Resource Planning (ERP) Modernization project
• Serve as liaison between business units and technical teams to align transformation projects with strategic goals

Senior Business Analyst

Financial Planning and Analysis

• Prepare, sign off, and submit claims to sponsors in multiple currencies reflecting research project expenses.
• Prepare, sign off, and submit complex financial statements requiring consolidation principles, foreign currency translation, and accrual accounting.
• Investigate and resolve discrepancies related to budgets, revenue, billings/accounts receivable, expenditures, and project financial statements.
• Administer and process subgrants.
• Monitor, investigate, and collect past-due accounts receivable items.
• Assist staff negotiating agreements by establishing financial requirements.
• Review and interpret funding-award terms and conditions to complete financial reporting requirements.
• Prepare and submit general ledger journal entries for approval.
• Apply internal policies and procedures for proper revenue recognition in University financial statements.
• Identify system-related errors or issues and recommend solutions.
• Develop and implement updates to Research Services Office training, development, and presentations.
• Analyze and close research projects after all terms and conditions are met.
• Assess expenditure eligibility and adherence to budgets.
• Participate in User Acceptance Testing for systems development as required.
• Perform other duties as assigned.

Finance Analyst

Developer Relations

• Develop and produce graduate and undergraduate credit and non-credit online courses
• Apply online learning pedagogical and andragogical best practices to digital builds
• Collaborate with Instructional Designers, Project Managers, academic leads, instructors, and subject matter experts
• Recommend and create activities, interactives, branching scenarios, gamification, and multimedia to increase learner engagement
• Design templates, course homepages, reusable course templates, navigation, layout, and branding
• Build and style courses directly in Canvas using native LMS features, HTML, and inline CSS
• Integrate third-party assets such as Articulate Rise, Storyline, and Vyond
• Create presentations, podcasts, pressbooks, audio, animations, custom graphics, and interactive learning objects
• Curate, adapt, and lightly edit existing multimedia
• Set up discussion forums, quizzes, polls, peer reviews, formative assessments, gradebooks, and rubrics
• Integrate library resources, e-texts, OERs, and other digital assets
• Conduct quality assurance, accessibility, responsiveness, functionality, usability, and user acceptance testing
• Version-control learning objects and manage digital course content for reuse
• Troubleshoot and resolve course functionality issues and document workflows and guidelines
• Report weekly on development task status and time spent
• Research emerging technologies and participate in professional development, communities of practice, and conferences

Learning Experience Developer

Learning and Development

• Lead change management components from design through implementation and assessment for transformation initiatives
• Build practices and capabilities that enable sustainable change beyond individual initiatives
• Develop stakeholder engagement strategies aligned with user needs
• Build organizational capability for meaningful stakeholder engagement throughout the change lifecycle
• Collaborate on redesigning University practices and processes and sustaining enduring change
• Support leaders, project teams, and business areas in embedding new practices and sustaining intended outcomes
• Oversee development and delivery of user training for sustained change
• Support learning and capability-building strategies for immediate knowledge and long-term organizational capacity
• Build enterprise change management capability through coaching, knowledge transfer, communities of practice, tools, resources, and guidance
• Assess organizational change capacity, readiness, and saturation; recommend sequencing, prioritization, resourcing, and approaches
• Develop mechanisms to measure and evaluate adoption, readiness, and sustainability to improve enterprise change practices

Senior Consultant, Organizational Change Management

• Implement course development and educational technology requirements aligned with program priorities, timelines, and quality standards
• Lead production, implementation, and continuous improvement of online courses and modules
• Determine technical and instructional approaches, educational technologies, configurations, accessibility features, and testing/development approaches
• Collaborate with faculty, subject matter experts, project stakeholders, academic leads, instructional designers, and project managers
• Identify, document, prioritize, and complete project requirements
• Perform testing and quality assurance for SCORM and other relevant specifications
• Create and maintain remotely proctored online exams and learner exam accommodations
• Resolve technical and learner support requests involving Canvas, Google Apps, Articulate/Rise, and other online learning resources
• Provide technology orientations and tutoring to learners and instructors
• Support online sessions via Zoom or Google Meet
• Develop tutorials, tip sheets, chatbot content, learner handbooks, and reference resources
• Research, evaluate, test, select, implement, configure, and maintain educational technologies
• Lead technology implementation strategies, including quality assurance, training, documentation, transition, and release
• Monitor technology lifecycle, support, compatibility, and fitness for purpose; identify upgrades, replacements, or retirement
• Support cross-functional project milestones and document project plans, decisions, risks, and action items
• Work under the operational direction of the Manager of Post-Professional Programs in support of the University of Alberta's pharmacy education programs

Educational Technology Coordinator

Clinical Coordinator

• Serve as the primary point of contact for participants, instructors, staff, and external partners throughout the program lifecycle
• Coordinate program delivery, including scheduling, registrations, online learning management, clinical sessions, venue logistics, contracts, supplies, and participant support
• Manage program finances, including budgeting, reconciliations, invoicing, sponsorships, accounts receivable, expense claims, and financial sustainability monitoring
• Support program quality and compliance by maintaining records, monitoring participant progress, ensuring regulatory and safety requirements are met, and implementing process improvements
• Assist with marketing and recruitment activities, including enrollment monitoring, website updates, promotional content, patient recruitment, and event representation
• Provide team leadership by supporting staff recruitment, onboarding, scheduling, training, performance management, and oversight of clinical support operations