Executive Coordinator

University of Alberta

. Manage and organize the AVP's email, calendar, scheduling, recurring events, committee meetings, and strategic time blocking .

Posted 10/2/2026full-timeEdmonton • CanadaSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and multitasking abilities while managing executive-level support, project tracking, and strategic initiatives in a complex environment. Proficient in leading administrative teams and ensuring effective communication and documentation.

Highest-signal resume keywords

Office Administration Certificate7+ Years Senior Executive Level Support ExperienceStrong Leadership SkillsMS Office and Google Suite ProficiencyBilingual French and English

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project TrackingDocument Drafting and EditingStrategic Time BlockingMeeting CoordinationFinancial Transaction MonitoringWeb Content ManagementCritical ThinkingDecision-MakingProblem-SolvingMultitasking

Soft Skills

Exceptional Organizational SkillsStrong Communication SkillsMentoring and Coaching

Tools & Technologies

PeopleSoft HCM/FinancialsGoogle SuiteAdobe Acrobat Pro

Certifications & Qualifications

Office Administration Certificate

Industry Keywords

Post-Secondary InstitutionUnionized EnvironmentBoard CommitteesExecutive DocumentsPortfolio Management

About the role

Key responsibilities & impact

Manage and organize the AVP's email, calendar, scheduling, recurring events, committee meetings, and strategic time blocking
Prepare briefing materials for meetings and events
Coordinate schedules with internal and external counterparts
Track project milestones, timelines, and deliverables
Advise the AVP on sensitive matters and provide recommendations
Prepare and edit correspondence, memos, letters, reports, presentations, agendas, meeting materials, minutes, executive documents, and disclosure documents
Coordinate committee meetings and support reporting to Board Committees
Track and manage portfolio projects and follow-up
Lead, supervise, mentor, hire, coach, and support professional development of the administrative team
Represent the unit in internal financial activities and monitor financial transactions
Manage space requirements, meeting room bookings, third-party vendors, and unit equipment
Maintain and update portfolio website content
Maintain professionalism and confidentiality across portfolio activities

Requirements

What you’ll need

Office Administration Certificate with 7+ years of senior executive level support experience preferred
High School Diploma with equivalent combinations of education and 10+ years of experience may be considered
Proven experience supporting strategic initiatives in a large, complex, and unionized environment, preferably within a post-secondary institution
Exceptional organizational, multitasking, and problem-solving skills
Strong leadership skills with experience leading and developing high-performing administrative teams
Excellent written and verbal communication skills, including drafting and editing high-level documents
High-level critical thinking and decision-making in a fast-paced, high-volume environment
Ability to manage large strategic HR projects and ensure successful implementation and execution
Strong MS Office and Google Suite skills
Experience with PeopleSoft HCM/Financials, Google Suite, and Adobe Acrobat Pro is an asset
Ability to update web content as needed
Knowledge of the University of Alberta or a similar post-secondary institution is an asset
Bilingual French and English written and spoken is an asset

Benefits

Comp & perks

Comprehensive benefits package
Annual salary commensurate with qualifications
Hybrid work with a mix of remote and in-person work