Administrative Coordinator

University of Arkansas System

. Serve as the primary point of contact for the UAMS Northwest College of Medicine, assisting students, faculty, staff, and visitors .

Posted 11/6/2026full-timeFayetteville • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and planning skills while managing multiple priorities in an educational environment. Proficient in Microsoft Office Suite and experienced in event planning, administrative support, and compliance with institutional policies.

Highest-signal resume keywords

Event PlanningMicrosoft Office Suite ProficiencyOrganizational SkillsAdministrative Support ExperienceCompliance with Travel Policies

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office Management SystemsTravel Reimbursement ProcessingProcurement ActivitiesScheduling ManagementInstructional Technology Support

Soft Skills

Strong Problem-Solving SkillsExcellent Written CommunicationExcellent Verbal CommunicationAttention to DetailAbility to Work Independently

Tools & Technologies

WorkdayZoomBlackboardIVN

Certifications & Qualifications

Proof of Legal Authority to WorkAnnual TB ScreeningCriminal Background Check

Industry Keywords

Educational EnvironmentAdministrative RoleFaculty CoordinationStudent SupportProcurement Office Coordination

About the role

Key responsibilities & impact

Serve as the primary point of contact for the UAMS Northwest College of Medicine, assisting students, faculty, staff, and visitors
Organize travel for students, faculty, and staff, including flights, hotels, and rental cars
Process travel reimbursements in Workday accurately and promptly
Ensure compliance with UAMS travel policies through documentation and adherence to procedures
Process purchase requests, support procurement activities, and maintain office supply inventory
Coordinate with the central Procurement Office on purchase orders and pricing
Manage educational faculty calendars and prioritize scheduling
Plan and coordinate instructional technology support for classrooms and programs, including IVN, Zoom, and Blackboard
Plan and coordinate departmental events, including room reservations, catering, and technology needs
Oversee post-event activities, including kitchen cleaning and setup/cleanup
Support Medical Education functions, including proctoring exams and learning events, credentialing, room scheduling, and student file maintenance
Assist with recruitment events and duties, including White Coat, Match Day, and orientation activities
Provide administrative support to Admissions and Recruitment

Requirements

What you’ll need

Bachelor's degree plus two (2) years of experience working in an administrative role, OR Associates Degree plus four (4) years of experience in general administrative office support, OR High School Diploma/GED plus six (6) years of administrative experience
Knowledge of office management systems and procedures
Strong organizational and planning skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite and other relevant software
Ability to manage multiple priorities and deadlines effectively
Strong problem-solving skills and attention to detail
Ability to work independently and collaboratively within a team
Experience with event planning and coordination
Familiarity with educational and academic environments
Proof of legal authority to work in the United States on the first day of employment
Annual TB Screening and Criminal Background Check

Benefits

Comp & perks

Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy