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Administrative Coordinator
University of Arkansas System. Provide administrative support, including generating business reports to aid efficient use of personnel and financial resources on nursing units .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including generating business reports, managing employee records, and collaborating with HR and Payroll. Proficient in maintaining compliance with training and credentialing requirements while providing clerical support to leadership.
Highest-signal resume keywords
Administrative SupportBusiness ReportingEmployee Records ManagementCollaboration With HRAttendance Monitoring
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Business ReportingEmployee Records ManagementAttendance MonitoringJob PostingInterview SchedulingClerical SupportEnvironmental RoundsDocument ScanningInventory CoordinationCredential Maintenance
Soft Skills
CollaborationCommunicationOrganizational SkillsAttention To DetailProblem-Solving
Tools & Technologies
EPIC Downtime BoxesAV/Polycom Support
Certifications & Qualifications
BLS CertificationACLS Certification
Industry Keywords
General Administrative Office SupportPersonnel ManagementConfidential Personnel FilesTraining ComplianceCriminal Background Check
About the role
Key responsibilities & impact- Provide administrative support, including generating business reports to aid efficient use of personnel and financial resources on nursing units
- Collaborate with HR on job postings, recruitment, and departmental scanning
- Collaborate with Payroll to resolve payment and clocking issues
- Identify positions to post, post positions, review applicants, route applicants, schedule interviews, and initiate job offers
- Scan and maintain new-hire paperwork and employee records, including confidential personnel files
- Monitor attendance deficiencies and maintain attendance reports
- Maintain employee credentials and notify employees about upcoming BLS and ACLS renewals
- Provide clerical support to the director, including scheduling meetings, maintaining calendars, and taking minutes
- Maintain distribution lists and ensure completion of training, competency, and TJC-required documents
- Route mail, deliver supplies, and produce printer data reports
- Participate in annual inventory, locate missing equipment, and coordinate searches
- Produce copies, packets, meeting agendas, flyers, and recognition materials
- Participate in nursing-wide events and initiatives
- Maintain EPIC Downtime Boxes
- Set up meetings, reserve rooms, send invitations, produce rosters and agendas, provide AV/Polycom support, and take minutes
- Collect, scan, and file emergency checklists and temperature logs
- Update unit Safety Huddle boards and archive tracking records
- Produce business operations reports as directed
- Conduct environmental rounds, place repair work orders, and follow up on resolution
- Perform other duties as assigned
Requirements
What you’ll need- Bachelor’s Degree plus two (2) years of experience in general administrative office support, OR Associate’s Degree plus four (4) years of experience in general administrative office support, OR High School Diploma/GED plus six (6) years of experience in general administrative office support
- Persons must have proof of legal authority to work in the United States on the first day of employment
- Criminal Background Check
- A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law
- Required documents: List of three Professional References (name, email, business title), Resume
Benefits
Comp & perks- Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy