Senior Administrative Assistant

University of Miami

. Provide administrative and clerical support to the Division Chief for Nephrology at UHealth .

Posted 9/18/2026full-timeMiami • Florida • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while providing comprehensive administrative support in a healthcare environment. Capable of managing multiple priorities, facilitating evaluations, and maintaining accurate records for faculty and providers.

Highest-signal resume keywords

Administrative SupportCalendar ManagementExpense ReportingCommunication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Expense TrackingCredentialingBibliographic ReviewReport PreparationMeeting Coordination

Soft Skills

Problem-SolvingAutonomyInterpersonal SkillsTime ManagementProfessional Demeanor

Tools & Technologies

Digital Measures

Industry Keywords

NephrologyCMEFaculty EvaluationHealthcare EnvironmentAcademic Environment

About the role

Key responsibilities & impact

Provide administrative and clerical support to the Division Chief for Nephrology at UHealth
Manage calendars and schedule candidates, events, and business-related activities
Submit and process faculty reimbursements and expense reports
Manage and update the CME expense tracker for Nephrology faculty
Facilitate the Annual Faculty Evaluation process
Facilitate the yearly Nephrology CME lecture series
Facilitate the APT process for the Division of Nephrology
Facilitate voluntary faculty appointments and re-appointments annually
Draft original correspondence for Chief review and signature
Assist with the Division of Nephrology’s annual report
Credential and recredential providers and maintain lists of licenses, DEAs, and Medicaid/Medicare numbers
Maintain CVs and biosketches for the Chief and faculty; enter CVs in Digital Measures
Schedule and prepare monthly faculty meetings, including agendas and minutes
Coordinate rotations for visiting scholars
Plan and coordinate special events and faculty recruitment visits
Assist with coordination of legally requested faculty meetings
Provide administrative and clerical coverage for other Sr. Administrative Assistants as needed

Requirements

What you’ll need

High school diploma or equivalent required
Bachelor's degree preferred
Minimum 3 years of relevant experience required, preferably in an academic or healthcare environment
Scientific background or previous exposure to bibliographic review preferred
Excellent written and verbal communication skills
Professional, appropriate appearance and demeanor
Ability to work with high level of autonomy and independence
Ability to manage multiple priorities and projects successfully
High level of organizational and time-management skills
Ownership and accountability for all responsibilities and activities
Ability to problem-solve complex issues
Ability and willingness to work and thrive in a fast-paced environment
Ability to interact successfully with internal and external customers and co-workers at all levels of the organization
Any appropriate combination of relevant education, experience and/or certifications may be considered

Benefits

Comp & perks

Competitive salaries
Comprehensive benefits package including medical, dental, tuition remission and more