Assistant Development Officer

University of Pennsylvania

. Support specified clinical fundraising programs at Penn Medicine .

Posted 11/10/2026full-timePhiladelphia • Pennsylvania • United StatesJunior💰 $55,962 - $66,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in clinical fundraising program support, including donor proposal writing, stewardship report production, and prospect management. Proficient in utilizing Microsoft Office Suite and familiar with design tools like InDesign and Photoshop to create impactful communication materials.

Highest-signal resume keywords

Bachelor Of ScienceProspect ManagementReport WritingMicrosoft Office SuiteVolunteer Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Donor Proposal WritingStewardship Report ProductionProject ManagementData AnalysisEvent Coordination

Soft Skills

Excellent Communication SkillsAttention To DetailOrganizational SkillsTeam CollaborationInterpersonal Skills

Tools & Technologies

Prospect Management DatabasesMicrosoft ExcelMicrosoft PowerPointAdobe Creative SuiteVirtual Meeting Platforms

Certifications & Qualifications

Valid Driver's License

Industry Keywords

Institutional DevelopmentAnnual GivingMajor GiftsStewardshipFundraising

About the role

Key responsibilities & impact

Support specified clinical fundraising programs at Penn Medicine
Partner with three Major Gift Officers to plan, coordinate, and implement development efforts across seven clinical departments and divisions
Write and design donor and faculty proposals, update reports, and communications
Produce and coordinate stewardship reports and activities, including annual reports, thank-you and outreach letters, e-communications, plaques, and donor listings
Project-manage larger stewardship reports and ensure deadlines are met
Draft select gift proposals and assist with corporation and foundation grant applications
Plan, execute, and report on annual appeals and mailings
Create one-pagers, slide decks, and other collateral materials
Attend faculty meetings, take notes, and draft lay-audience materials
Manage volunteer Leadership Councils and External Advisory Boards
Prepare materials, faculty speakers, and logistics for council meetings
Record faculty meeting notes and action items and coordinate meetings with faculty support staff
Draft briefing materials for faculty and institutional leadership
Coordinate donor acknowledgments, gift recording, donor requests, and departmental communications
Support prospect identification, cultivation, and management, including maintaining prospect records and producing and analyzing reports
Help plan, staff, and coordinate prospect- and donor-related meetings and special events

Requirements

What you’ll need

Bachelor of Science and 1 to 2 years of relevant experience in a fast-paced office environment, preferably in institutional development, with exposure to prospect management, annual giving, major gifts, volunteer management, and stewardship, or equivalent combination of education and experience is required
Strong administrative experience and ability to establish objectives and organize an approach to achieving program goals
Familiarity with prospect management databases and virtual meeting platforms
Report writing aptitude
Proficiency with numeric- and text-laden spreadsheets and Microsoft Office Suite, including PowerPoint and Excel
Familiarity with InDesign, Photoshop, or Adobe Creative Suite strongly encouraged
Ability to work independently and collaboratively as part of a goal-oriented team
Excellent oral and written communication and interpersonal skills
Superior attention to detail and organization skills
Capability to handle complex and highly confidential information
Willingness and ability to travel locally and nationally
Willingness to work evenings and weekends for special events and meetings
Valid driver’s license required
Ability to lift 25 lbs. or less
Resume and cover letter required for consideration
Background checks may be required after a conditional job offer

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children
Tuition assistance at other institutions for dependent children
Basic, Matching, and Supplemental retirement plans
TIAA and Vanguard investment options
Substantial time away from work
Long-term care insurance
Wellness and work-life programs and resources
Professional and personal development resources
Access to University libraries, athletic facilities, arboretum, art galleries, and cultural and recreational activities
Discounts and special services for arts, entertainment, transportation, mortgages, vehicles, cellular phone plans, movie tickets, and theme parks
Flexible work options and flexible work hours
Forgivable home ownership loan for eligible employees
Adoption assistance for qualified expenses, up to two adoptions in the household