University of Pennsylvania

Events

• Provide strategic leadership and oversight for Wharton External Affairs' alumni engagement programming
• Lead lifelong learning initiatives and the full portfolio of alumni and donor events
• Establish a shared vision, develop talent, and foster a collaborative, high-performing culture
• Develop and implement Wharton's short- and long-term alumni learning and programming strategy
• Translate Wharton research, thought leadership, and strategic priorities into compelling programming
• Set the vision for alumni-facing content across regional events, reunions, and global programs
• Partner with Alumni Relations, Development, Principal Gifts & Board Relations, Executive Education, academic departments, the Dean's Office, and faculty leadership
• Report to the Chief Advancement Officer as a member of the External Affairs leadership team
• Collaborate with senior External Affairs leaders and the Executive Director of Institutional and Strategic Events
• Integrate content and events strategy, manage resources and budgets, and lead execution teams
• Advise the Chief Advancement Officer and External Affairs leadership on alumni engagement, lifelong learning, and event strategy
• Use constituent insights, program performance, emerging trends, and leading practices to inform advancement strategy
• Serve Wharton's global alumni community through integrated in-person and virtual engagement channels

Executive Director, Alumni Programming – Events

Director

• Cultivate and solicit alumni donor prospects in the New York region
• Secure commitments of $100,000 or more to the University's top priorities
• Manage a prospect pool of approximately 150–200 names
• Identify and rate prospects capable of making gifts of $100,000 or more
• Develop and implement individualized cultivation, solicitation, and stewardship strategies
• Increase financial commitments to the Penn Fund and University priorities
• Write gift proposals and case-building and stewardship materials
• Represent the University at regional and on-campus events
• Collaborate with the Director of Development for Major Gifts on prospects, events, and strategic planning
• Collaborate with Penn Fund/Reunion Program, Principal Gifts, School/Center development officers, Gift Planning, and Alumni Relations staff
• Create and support regional and on-campus events and programs
• Staff prospect visits for University leaders and senior development officers
• Develop prospect briefings and goals and manage follow-up actions
• Identify, recruit, train, and support volunteers
• Cultivate local alumni for future volunteer leadership roles
• Work with volunteers to build relationships with prominent alumni, parents, and friends
• Engage volunteers in prospect identification and evaluation
• Oversee volunteer prospect assignments and provide pre- and post-contact support
• Accompany volunteers on cultivation and solicitation visits as appropriate
• Keep volunteers informed about the University and fundraising priorities

Associate Director of Development, Major Gifts

Vice President

• Lead and direct the major gifts team to achieve optimum results
• Communicate financial and key performance indicators and results to staff
• Establish priorities and goals for all staff
• Manage staffing needs and identify organizational development opportunities
• Guide talent identification and professional development across the unit
• Set performance expectations and hold staff accountable through feedback and coaching
• Ensure open communication, team building, and regular staff meetings
• Inspire and motivate staff
• Develop and implement a strategic plan to strengthen engagement of major-gift-capable prospects across the country
• Realign or increase team staffing to maximize productivity
• Manage a portfolio of 20–30 prospects capable of making high seven-figure gifts
• Personally identify, cultivate, solicit, and steward prospects across Penn schools and centers
• Establish a university-wide major gifts leadership cohort
• Host gatherings to share best practices and discuss relevant topics
• Monitor historical and current trends affecting major gift fundraising
• Implement and support ongoing training for major gifts staff
• Devise and implement a multi-year strategic plan for the team
• Develop key performance indicators and use data, forecasting, and performance analysis to guide growth
• Collaborate with Advancement Prospect Analytics to create program reporting
• Create a volunteer involvement plan for major gifts
• Oversee a dual-ask approach for major gifts, including The Penn Fund
• Build relationships with school and center development directors
• Partner with the Reunion Giving team to engage alumni and maximize major gift giving
• Serve on USPP's senior leadership team and represent major gifts in strategic planning, budgeting, and cross-divisional initiatives

Associate Vice President – Major Gifts

Content Writer

• Conceive, research, and write a high volume of presidential speeches and related communications
• Produce talking points, print publications, website content, video scripts, citations and awards, and event marketing materials
• Craft messaging supporting the University’s values, strategic framework, and fundraising priorities
• Collaborate with DARMAX colleagues, writers, graphic designers, digital staff, video producers, and event planners
• Maintain productive relationships across Development and Alumni Relations and the President’s Office
• Communicate clear and consistent messages to donors, alumni, parents, volunteers, University leaders, faculty, students, and staff
• Exercise strategic judgment, discretion, and painstaking accuracy
• Research, absorb, synthesize, and communicate complex information on diverse topics
• Forge professional relationships across the University and contribute to strategic print and web content

Senior Writer

Analytics Engineer

• Design, build, and troubleshoot system-to-system integrations and automated data pipelines between Snowflake, Salesforce, and external sources
• Implement REST API-based connections, secure authentication, and daily ETL processes with error logging
• Develop and optimize complex SQL queries, views, and middleware
• Design dimensional data models and transformation layers for strategic fundraising tools and actionable insights
• Establish Git code-management practices, including branching strategies, pull requests, and documentation-as-code
• Ensure SQL, R, and Python analytical scripts are versioned, audited, and recoverable
• Implement CI/CD principles for reliable, tested, automated deployment of data models
• Track project milestones, manage backlogs, and communicate project health
• Coordinate requirements gathering and translate business needs into technical specifications and timelines
• Advise Development and Alumni Relations users on data-solution planning, selection, and implementation
• Deploy and maintain visualization tools and statistical environments across Qlik Cloud, Snowflake, and Posit Connect
• Leverage Snowflake Cortex AI for data engineering and AI-driven analytics
• Monitor application health and provide technical support across Penn schools and centers
• Report directly to the Senior Director of Advancement Analytics in Development and Alumni Relations

Administrative Assistant

• Report to the Director of Operations and Special Programs and the Director of the Penn Alumni Ambassadors Program
• Oversee the reception function of Sweeten Alumni House
• Coordinate facility usage and oversee facility conditions
• Handle reservations for individuals and groups using meeting space
• Enforce established regulations and fee charges
• Liaise with caterers, outside vendors, University departments, Facilities Services, Maintenance, and Security
• Alert supervisors about facility, maintenance, or security issues
• Maintain logs and files
• Ensure reception desk coverage Monday–Friday from 8:00am–5:00pm or 8:30am–5:30pm
• Keep coffee service area stocked and clean and order coffee supplies
• Greet visitors and deliveries and notify appropriate personnel
• Keep the first floor tidy, presentable, and welcoming
• Stock literature and provide complimentary coffee and ice water
• Answer telephones, retrieve voicemail, take messages, and direct calls
• Check shared email accounts daily and respond within 24 hours as appropriate
• Answer general phone inquiries and provide information and assistance
• Assist Alumni Relations teams with mailings and event or meeting preparation
• Answer PAAP emails, phone calls, and in-person requests
• Support volunteer committee management and direct ambassador assignments
• Provide PennKey support for new and existing members
• Register new ambassadors and update personal information across PAAP and Penn systems
• Moderate the PAAP Facebook group
• Maintain databases and assist with PAAP event planning logistics

Building Manager, Administrative Assistant

General

• Manage a top-tier portfolio of approximately 150 donors and prospects
• Execute identification, qualification, cultivation, solicitation, and stewardship through comprehensive moves management
• Develop and conduct visits with donors and prospects having giving capacity of $100,000 or more
• Meet annual goals for donor and prospect visits, solicitations, and philanthropic commitments
• Record prospect information and contacts accurately and promptly in the institutional database
• Collaborate with fundraisers across the department and University on relationship-building with alumni and School constituents
• Coordinate cultivation events and programs hosted by the School or assigned prospects
• Staff programs in the designated geographic region
• Design, plan, and implement a major gifts plan extending Penn Engineering’s international reach
• Build the Engineering prospect base and donor pipeline
• Develop and maintain regional knowledge of assigned international markets
• Represent Penn Engineering in key international markets
• Work with School leadership, faculty, volunteers, alumni, and University colleagues to advance institutional priorities
• Report to the Director of Development
• Travel extensively throughout the year, sometimes for up to two weeks at a time, to varied countries in a single trip
• Perform other duties and responsibilities as assigned

Senior Major Gift Officer

• Develop understanding of the University of Pennsylvania’s educational, research, and financial priorities and articulate philanthropy’s impact
• Manage a portfolio of approximately 120 non-alumni parent and family prospects and donors focused on $100,000+ gifts
• Identify, qualify, cultivate, solicit, close, and steward outright and planned gifts through individualized engagement plans
• Conduct approximately 120 substantive prospect and donor meetings annually
• Maintain timely and accurate documentation in the University’s prospect tracking system
• Develop and execute cultivation, solicitation, and stewardship strategies with the Executive Director and development colleagues
• Coordinate faculty, senior administrators, volunteers, and development colleagues in prospect and donor engagement
• Develop and manage complex prospect strategies across University Strategic Philanthropy and Partnerships and school and center development teams
• Plan, coordinate, and manage prospect and donor visits, including local and national travel
• Engage parent and family volunteers in fundraising and leadership activities, including Penn Parents Council roles
• Execute stewardship activities demonstrating philanthropy’s impact
• Partner with Annual Giving, Alumni Relations, and other development teams on fundraising and engagement priorities
• Perform related duties and assist with special projects as needed

Associate Director, Parent Fundraising, Parent & Family Giving

Communications

• Establish working relationships with research programs and centers to create cases for support, proposals, and impact reports
• Interface with executive leadership and guide conversations toward giving outcomes
• Lead conversations that shape donor-motivating stories and illustrate outcomes and future direction
• Advise Development and Principal Gift colleagues on funding opportunities, gift structures, and storytelling strategy
• Develop communications for six-figure-and-above endowed and term gifts supporting MBA fellowships, professorships, and programs
• Serve as lead Donor Relations writer for impact reports on Wharton’s highest priorities
• Apply persuasive writing, organizational style, and leadership voice to donor communications
• Partner with University-wide communications offices to announce principal gifts, tell donor stories, and promote giving
• Ensure content accuracy regarding donor intent and School and University priorities
• Develop novel concepts for donor relations content
• Compose bespoke personalized materials for individual donors
• Advise on and execute scaled content production and distribution for large donor audiences
• Manage competing priorities across multiple high-profile projects in a fast-paced, high-volume environment
• Apply knowledge of principal, major, corporate, and foundation giving to supported processes
• Support ambitious year-over-year fundraising goals through exceptional wording and visual presentation
• Serve autonomously as a Donor Relations subject matter expert on editorial and writing standards
• Mentor Donor Relations writers and contribute to continuous learning and connection

Associate Director of Donor Communications

• Process gifts and pledges accurately and timely for Wharton’s high-volume fundraising operation
• Ensure compliance with University policies and procedures
• Maintain accurate and integral gift and donor data in Salesforce
• Research discrepancies, identify resolutions, and make necessary data corrections
• Draft and coordinate gift agreements
• Support complex gifts in partnership with frontline fundraisers and internal stakeholders
• Provide service and guidance to Principal Gifts, Major Gifts, and other fundraising partners
• Address gift processing, documentation, and related administrative matters
• Interpret and apply University gift administration policies and procedures
• Resolve complex or non-routine issues
• Support efforts to strengthen gift administration processes, data quality, and operational effectiveness
• Perform other duties as assigned