Senior Associate Director – Alumni Events

University of Pennsylvania

. Plan and deliver major alumni engagement programs, including MBA and Executive MBA Reunions, regional events, and support for the Global Forum .

Posted 11/9/2026full-timePhiladelphia • Pennsylvania • United StatesSenior💰 $92,592 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in planning and executing complex alumni engagement programs, managing event logistics, budgets, and vendor relationships while ensuring effective communication and collaboration with diverse stakeholders.

Highest-signal resume keywords

Event PlanningProject ManagementBudget ManagementVendor NegotiationCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event ExecutionLogistical CoordinationBudget ManagementVendor ManagementMarketing Strategy

Soft Skills

Interpersonal SkillsOrganizational SkillsAttention to DetailCollaborationSound Judgment

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Alumni EngagementReunion PlanningEvent StrategyStakeholder ManagementFinancial Processes

About the role

Key responsibilities & impact

Plan and deliver major alumni engagement programs, including MBA and Executive MBA Reunions, regional events, and support for the Global Forum
Oversee event planning and execution, including communications and marketing, budgets, vendor and venue management, production, and coordination with Wharton and Penn partners
Support reunion class communications and resources
Work with alumni volunteers to facilitate reunion planning, participation, and engagement
Partner with Alumni Relations on MBA and Executive MBA reunion programming and logistics
Secure and negotiate vendor and venue contracts
Manage multiple budgets and revenue projections
Coordinate technology requests and manage floor plans and day-of logistics for on-campus and off-campus reunion activities
Oversee staffing for 70+ internal staff and more than two dozen vendors
Consult on marketing strategy for MBA and Executive MBA reunion programs
Curate and manage class-specific pages on the MBA reunion website
Advise on class-planned reunion events, including venue, budget, timing, and marketing
Collaborate on 12–24 month reunion event strategy, goals, and outcomes
Participate in reunion volunteer committee calls
Manage alumni expectations for reunion registration and events
Communicate regularly with alumni about Wharton reunions and other events
Serve as event lead or event support for alumni regional event series and Wharton Global Forums
Manage or mentor one staff member on additional alumni engagement or reunion events
Perform other duties and responsibilities as assigned

Requirements

What you’ll need

Bachelor's degree and 5 to 7 years of experience, or equivalent combination of education and experience, is required
Demonstrated ability to plan and execute complex, high-profile events while managing multiple priorities, timelines, and logistical details
Strong project management and organizational skills
Demonstrated attention to detail and ability to manage projects from planning through execution and follow-up
Excellent interpersonal and communication skills
Ability to collaborate with senior leaders, alumni volunteers, internal partners, vendors, and other stakeholders
Experience managing event budgets, vendor relationships, contracts, and related financial processes
Sound judgment and attention to fiscal responsibility
Strong written and verbal communication skills
Ability to develop and coordinate event-related communications and engagement strategies for varied audiences
Background checks may be required after a conditional job offer

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children
Tuition assistance for dependent children at other institutions
Basic, Matching, and Supplemental retirement plans
Pre-tax or Roth retirement savings options
Investment options through TIAA and Vanguard
Substantial time away from work
Long-term care insurance for eligible employees and family members
Wellness and work-life programs and resources
Professional and personal development resources
Access to University libraries, athletic facilities, arboretum, art galleries, museums, cultural and recreational activities
Discounts on arts, entertainment, transportation, mortgages, goods, and services
Flexible work options, including non-traditional work hours, locations, and/or job structures
Forgivable home ownership loan for eligible employees
Adoption assistance of qualified expenses for up to two adoptions in the household