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Graduate Assistant, Advisor
University of Pikeville. Receive, review, and process graduate program applications according to University policies and procedures .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in graduate admissions processes, including application review, enrollment management, and student services. Proficient in maintaining accurate records and providing exceptional communication and support to prospective and current graduate students.
Highest-signal resume keywords
Bachelor's DegreeExperience In Higher EducationStrong Organizational SkillsProficiency With Microsoft OfficeKnowledge Of Graduate Admissions Processes
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Application ReviewEnrollment ManagementStudent ServicesRecord MaintenanceData TrackingProcess ImprovementConfidentiality ManagementCRM SystemsRegistration SystemsVirtual Communication
Soft Skills
Attention To DetailExcellent Communication SkillsProfessional Service OrientationAbility To Manage Multiple PrioritiesIndependent Work Capability
Tools & Technologies
Microsoft OfficeGoogle WorkspaceStudent Information SystemsOnline Application Platforms
Industry Keywords
Graduate AdmissionsEnrollment ProcessesHigher EducationAcademic AdvisingRecruitment Efforts
About the role
Key responsibilities & impact- Receive, review, and process graduate program applications according to University policies and procedures
- Verify application materials and follow up regarding missing documentation
- Maintain accurate applicant records in designated systems
- Coordinate with admissions personnel, graduate program directors, faculty, and University offices to facilitate application review
- Communicate application status, next steps, deadlines, and requirements to prospective students
- Support recruitment efforts for multiple graduate programs
- Respond to prospective student inquiries by email, phone, and virtual communication platforms
- Provide information about programs, admission requirements, application procedures, registration, and enrollment
- Participate in virtual information sessions, recruitment events, webinars, and outreach activities
- Maintain communication with prospective and admitted students throughout recruitment and enrollment
- Assist admitted and continuing graduate students with registration and enrollment
- Coordinate with academic departments and University offices to resolve registration or enrollment issues
- Monitor enrollment activity and support graduate student registration
- Serve as a primary administrative contact for graduate students across assigned programs
- Provide guidance regarding academic program processes, University policies, deadlines, and resources
- Refer students to appropriate faculty, advisors, financial aid personnel, registrar staff, or other resources
- Maintain electronic records related to applications, recruitment, admissions, and registration
- Prepare routine reports, spreadsheets, tracking documents, and status updates
- Track application and enrollment activity across multiple graduate programs
- Identify process issues and recommend improvements
- Protect the confidentiality and security of student and applicant information
Requirements
What you’ll need- Bachelor's degree from an accredited institution
- Experience in higher education, graduate admissions, student services, academic advising, enrollment management, or a related field
- Strong organizational and administrative skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple programs, deadlines, and priorities independently
- Demonstrated ability to provide professional and responsive service to students and applicants
- Proficiency with Microsoft Office or Google Workspace
- Ability to learn and use student information, admissions, CRM, and registration systems
- Ability to work effectively and independently in a fully remote environment
- Commitment to maintaining confidentiality and handling sensitive student information appropriately
- Preferred: Experience working directly with graduate students or graduate-level academic programs
- Preferred: Experience with graduate admissions, recruitment, enrollment management, or registration
- Preferred: Familiarity with student information systems and online application platforms
- Preferred: Experience supporting multiple academic programs simultaneously
- Preferred: Knowledge of higher education admissions and enrollment processes
- Preferred: Experience working in a remote or distributed team environment
- Final applicants must undergo a background investigation, including a criminal history record check and, when appropriate, financial and/or motor vehicle history
Benefits
Comp & perks- Part-time employment
- Fully remote work environment
- Equal opportunity employment
- Background investigation for final applicants