University of Pikeville

Assistant

• Receive, review, and process graduate program applications according to University policies and procedures
• Verify application materials and follow up regarding missing documentation
• Maintain accurate applicant records in designated systems
• Coordinate with admissions personnel, graduate program directors, faculty, and University offices to facilitate application review
• Communicate application status, next steps, deadlines, and requirements to prospective students
• Support recruitment efforts for multiple graduate programs
• Respond to prospective student inquiries by email, phone, and virtual communication platforms
• Provide information about programs, admission requirements, application procedures, registration, and enrollment
• Participate in virtual information sessions, recruitment events, webinars, and outreach activities
• Maintain communication with prospective and admitted students throughout recruitment and enrollment
• Assist admitted and continuing graduate students with registration and enrollment
• Coordinate with academic departments and University offices to resolve registration or enrollment issues
• Monitor enrollment activity and support graduate student registration
• Serve as a primary administrative contact for graduate students across assigned programs
• Provide guidance regarding academic program processes, University policies, deadlines, and resources
• Refer students to appropriate faculty, advisors, financial aid personnel, registrar staff, or other resources
• Maintain electronic records related to applications, recruitment, admissions, and registration
• Prepare routine reports, spreadsheets, tracking documents, and status updates
• Track application and enrollment activity across multiple graduate programs
• Identify process issues and recommend improvements
• Protect the confidentiality and security of student and applicant information

Graduate Assistant, Advisor

Analyst

• Maintain a campus-wide database of pertinent internal and external data
• Collect and disseminate data to educational and administrative/support services units for institutional effectiveness planning
• Assist unit coordinators with educational goals/objectives, assessment tools and criteria, and analysis of assessment results
• Assist with institutional effectiveness, long-range, and facilities planning
• Complete IPEDS and other external reports for federal, state, private funding agencies, and accrediting groups
• Complete internal reports for executive staff, President’s Cabinet, administration, and faculty
• Assist with campus-wide institutional effectiveness reviews
• Assist with accrediting and institutional self-study reports and follow-up
• Monitor trends in institutional research, planning, and accreditation
• Provide workshops and seminars to inform institutional constituents
• Compile and disseminate accurate data for institutional decision-making
• Maintain daily contact with executive staff, faculty, staff, and students via email, telephone, and person-to-person contact
• Perform other tasks and responsibilities as directed