Administrative Coordinator, Academic Reviews

University of Toronto Entrepreneurship

. Coordinate cyclical reviews for units and programs across the faculty .

Posted 10/26/2026full-timeToronto • CanadaMid-LevelSenior💰 CA$75,004 - CA$95,915 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative capabilities with a focus on coordinating academic program reviews and accreditation processes. Proficient in managing senior leadership support, project timelines, and logistical details while maintaining confidentiality and operational efficiency.

Highest-signal resume keywords

Advanced College DiplomaFive Years Administrative ExperienceAccreditation CoordinationM365 ProficiencyProject Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Academic Review AdministrationDrafting ReportsEvent Logistics CoordinationProcess AnalysisDocumentation Verification

Soft Skills

Customer Service OrientationInterpersonal SkillsAttention to DetailOrganizational SkillsInitiative and Diplomacy

Tools & Technologies

M365SharePointMS PlannerAI ToolsAutomation Technologies

Industry Keywords

University EnvironmentHospital EnvironmentConfidential MattersCommittee SupportTravel Logistics

About the role

Key responsibilities & impact

Coordinate cyclical reviews for units and programs across the faculty
Provide administrative support to the Associate Dean, Faculty and Academic Life, and the broader portfolio
Administer end-to-end academic review cycles
Liaise between departments and stakeholders
Maintain senior staff calendars
Coordinate program assessment schedules and event logistics for in-person and virtual formats
Coordinate project timelines and milestones by developing task schedules aligned with project goals
Draft, edit, and format correspondence, reports, and presentations
Provide committee support and coordinate calendars and end-to-end travel logistics, including itineraries, flights, and accommodations
Gather and verify documentation for accreditation and program reviews
Determine logistical details and activities for events and programming
Analyze processes and recommend changes to improve operational efficiency

Requirements

What you’ll need

Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Minimum five years related administrative experience, preferably in a University or hospital environment
Experience supporting and coordinating accreditation and/or academic program reviews
Experience dealing with highly sensitive and confidential matters and supporting senior committees and leadership, including calendar management
Experience coordinating multiple projects and time-sensitive priorities
Experience serving as the first point of contact, screening enquiries, coordinating conflicting schedules, and arranging frequent travel
Experience independently drafting correspondence, reports, and presentations on behalf of senior leadership
Experience reviewing processes and recommending improvements and implementation
Experience or exposure to implementing AI tools, automation, or emerging technologies for administrative workflows
Advanced proficiency with M365, including SharePoint and MS Planner
Strong customer service orientation and interpersonal skills
Strong oral and written communication skills, superior attention to detail, and ability to summarize information concisely
Superior organizational skills and ability to manage conflicting priorities and deadlines
Ability to adjust to changing priorities and interruptions and anticipate senior leadership needs
Ability to work independently, demonstrate initiative, diplomacy, and good judgment, and work cooperatively in a team
Effectiveness relating to faculty, staff, learners, and external individuals
Ability to maintain strict confidentiality

Benefits

Comp & perks

Annual step progression to a maximum of $95,915
Full-Time continuing appointment
Accommodations available during the application and hiring process for applicants with disabilities