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Administrative Assistant
University of Wisconsin-Madison. Act as the primary liaison for providers or programs and refer stakeholders to providers, agencies, patients, and staff .
About the role
Key responsibilities & impact- Act as the primary liaison for providers or programs and refer stakeholders to providers, agencies, patients, and staff
- Schedule logistics and secure or distribute resources for program meetings, department events, conferences, and travel
- Coordinate with senior management to define program goals and fiscal objectives
- Serve as the primary contact and subject matter expert for specified program policies and procedures
- Identify opportunities for program improvements and make recommendations
- Assist in coordinating complex daily activities by entering information into databases, maintaining files and materials, and preparing reports
- Perform administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
- Support the Department of Surgery's teaching, research, clinical care, outreach, and service activities
Requirements
What you’ll need- Experience providing administrative support in a professional setting
- At least two years of customer service experience
- Strong verbal, written, and organizational skills
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Google Suite and other computer-based administrative management systems
- Outstanding organizational skills and attention to detail
- Knowledge of and experience in a clinical setting, UW Health, UW-Systems, or School of Medicine and Public Health (preferred)
- At least two years of customer service experience in an office setting, healthcare setting, higher education or related field (preferred)
- Experience with travel arrangements and travel reimbursements (preferred)
- H.S. Diploma (preferred)
- Must pass an initial caregiver check under the Wisconsin Caregiver Law and every four years
- Must continuously maintain eligibility to work in the United States without employer sponsorship
- Cover letter required
- Resume required
Benefits
Comp & perks- Generous vacation, holidays, and sick leave
- Competitive insurances and savings accounts
- Retirement benefits