University of Wisconsin-Madison

Learning and Development

• Provide individualized academic advising to MD and MPH students
• Serve as a main point of contact for students regarding educational options and academic requirements
• Assist students in identifying interests, skills, and values to match appropriate fields of study and career options
• Refer students to appropriate institutional resources
• Receive, process, and respond to academic inquiries according to established policies and procedures
• Monitor student academic progress to identify and address learning needs
• Collaborate with program directors, faculty, academic staff, and the Learning Specialist team
• Participate in the campus-wide advising community and provide input on advising, recruitment, and co/curricular programs
• Proactively engage students as needed
• Maintain expertise in advised curricula and assist with policy and curriculum exceptions
• Supervise unit staff and/or plan, organize, allocate resources, assess performance, and lead operational activities within advising or academic services
• Maintain confidentiality and accurate student records in accordance with institutional and FERPA policies
• Develop and implement academic advising events, including workshops, panel discussions, and guest speakers

Learning Specialist

Administrative Assistant

• Provide comprehensive administrative support to Institute leadership, state and regional Program Managers, and professional staff
• Maintain and update Institute websites, SharePoint resources, calendars, directories, organizational charts, and shared documents
• Manage records, files, and document libraries in compliance with organizational and state records retention requirements
• Coordinate purchasing activities, contracts, supplies, expense reports, and other administrative processes
• Support administration of volunteer programs, training records, certifications, and related documentation
• Support efficient program delivery through operational and administrative coordination
• Send, receive, copy, and distribute communications according to established policies and procedures
• Maintain electronic and physical records related to work operations
• Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations
• Serve as a first point of contact, provide basic organizational information, and route complex inquiries
• Collect, analyze, and prepare communication materials using technology
• Provide general office management and coordination, potentially supervising student assistants
• Work occasional nights and weekends as needed
• Make individual transportation arrangements for periodic in-state work travel

Education Coordinator

• Process and track resident/fellow and program expenditures, resolve discrepancies, and provide reports
• Serve as a primary program contact and liaison with residents/fellows, faculty, the Institutional GME Office, affiliated teaching sites, and regulatory agencies
• Advise residents/fellows on program and institutional policies and procedures
• Coordinate curriculum, evaluations, teaching sessions, rotation schedules, and call schedules
• Maintain accurate curriculum, evaluation, and participation records
• Participate in Institutional GME Office orientations, the annual GME retreat, the Program Coordinator Subcommittee, and other professional opportunities
• Shadow GME program administrative reviews one to two times per year
• Manage HR lifecycle workflow from resident/fellow recruitment through alumni
• Maintain understanding of accreditation, regulatory, hospital, and program requirements to support compliance
• Support resident financial reimbursement processing, onboarding, faculty call and attending schedules, evaluations, and resident recruitment

Graduate Medical Education Coordinator

Financial Planning and Analysis

• Serve as the primary financial manager for a portfolio of central campus units reporting to the Chancellor's and Provost's Offices
• Provide strategic financial leadership, guidance, and operational oversight
• Develop financial strategies, analysis, recommendations, budgeting, forecasting, and financial planning
• Oversee financial operations across assigned units and advise on complex financial matters
• Monitor financial activity and enter, review, and approve transactions
• Implement processes and internal controls for efficient, compliant financial management
• Oversee Foundation gift and discretionary fund administration
• Prepare, analyze, and communicate budget, forecast, and financial performance reports
• Partner with leadership to align financial resources with organizational priorities and operational needs
• Consult with departmental staff regarding financial policies, procedures, and transaction processing
• Coordinate accounts receivable and customer invoicing functions
• Oversee cash handling and deposit activities as needed
• Serve as Department Property Administrator, overseeing inventory management and asset accountability
• Manage Workday financial structures as Worktag Manager, including approving, creating, modifying, and inactivating worktags
• Oversee complex transactions including budget transfers, revenue transfers, and payroll accounting adjustments
• Identify process improvements and operational efficiencies
• Recommend, interpret, disseminate, and implement fiscal policies and procedures
• Identify, verify, and audit financial charges and credits and authorize payments
• Serve as a subject matter expert to unit leadership
• Plan, direct, and engage in financial and accounting operations for multiple areas
• Coordinate data management, budget preparation, and financial reporting
• Participate in development, maintenance, and monitoring of automated financial information systems
• Prepare and/or approve financial transactions and payments
• May supervise at least 2.0 FTE or equivalent employees

Financial Manager

Operations

• Provide operational leadership and support for annual UHS immunization clinics across campus
• Advise divisional or executive leadership and coordinate administrative, operational, and financial activities
• Provide project management and coordination for strategic initiatives, including internal communications and communication strategies
• Oversee the UHS wellness vending program
• Partner with clinical executive leaders in Medical and Mental Health Services on operational initiatives and daily operational needs
• Identify process improvement opportunities and facilitate cross-unit collaboration
• Assist with establishing annual budget goals and priorities for revenues and expenditures
• Engage in strategic planning and policy development
• Help develop processes and procedures to improve the unit
• Supervise at least 2.0 full-time equivalent employees, including hiring, performance management, scheduling, and discipline
• Maintain related policies, procedures, and standards
• Manage compliance for the campus Immunization Disclosure policy and lead the UHS Campus Immunization Leadership Team
• Evaluate, design, and implement operations aligned with strategic direction
• Support IT management, including inventory tracking, ordering, and project management

Assistant Director of Operations

Clinical Research

• Provide expert guidance during reconciliation of unit patient charges to ensure appropriate billing
• Identify and implement changes in clinical trial protocol calendar setup
• Provide training and resources related to research billing to study teams
• Oversee research billing compliance activities
• Advise researchers on proper setup and execution of billing activities for clinical-trial patients
• Interpret complex clinical trial protocols using research billing rules, clinical workflows, sponsor requirements, and electronic system capabilities
• Configure and review study calendars and budget setup for clinical trials
• Perform Medicare coverage analysis for complex research studies
• Work with study teams to ensure billing compliance
• Develop and implement internal quality-control processes for accurate calendar and budget builds

Clinical Research Billing Compliance Specialist

• Plan staff implementation of protocols and ongoing quality review for basic or moderately complex clinical research trials or programs
• Develop and monitor program budgets and review and approve expenditures
• Supervise at least 2.0 full-time equivalent employees, including hiring, performance management, discipline, and approval of hours worked
• Compose, assemble, and submit grant proposals and protocols according to applicable rules and regulations
• Compile audits and document research data to ensure compliance with institutional policies and procedures
• Analyze research portfolios and accounts, solicit internal and external research opportunities, promote unit capabilities, and recommend strategic program enhancements to leadership
• Provide strategic and operational oversight for clinical research programs
• Oversee clinical trial operations and regulatory compliance
• Collaborate with investigators, sponsors, regulatory bodies, and institutional partners

Clinical Research Manager

Communications

• Develop and implement strategic communication initiatives supporting the department and UW Speech and Hearing Clinic
• Create and manage content across social media, websites, newsletters, and promotional materials
• Work with departmental leadership, alumni, donors, campus partners, and the UW Foundation to tell impactful stories and support advancement, fundraising, donor stewardship, and alumni engagement
• Promote outreach initiatives that increase community awareness and connections
• Provide planning, communications, and logistical support for departmental and clinic events, outreach activities, student and alumni events, and special programs
• Serve as a key point of contact for routine communications inquiries
• Coordinate communications activities through an annual communications plan and content calendar
• Write, edit, and publish content for communication projects and marketing platforms
• Communicate with stakeholders to verify requests and identify editorial resources
• Monitor reach and effectiveness of communication campaigns, projects, and initiatives
• Plan editorial content according to established goals and objectives
• Provide project management and execution of communications programs, initiatives, and tactical plans

Communications Specialist

Educator

• Work with diversified vegetable producers and agribusiness professionals to solve production challenges and improve sustainability and resilience
• Incorporate new research findings into outreach and educational materials
• Identify needs and develop and maintain high-quality outreach education programs addressing crop management issues
• Develop and maintain expertise in vegetable crop production and management
• Build trust-based relationships with stakeholders
• Collaborate with Extension and CALS colleagues, producers, technical advisors, researchers, and other stakeholders
• Respond to timely management questions and facilitate two-way communication between producers and University researchers
• Schedule and secure resources and communicate outreach program logistics
• Report plans, activities, and achievements to Area Extension Director, Program Managers, County Partners, and stakeholders
• Deliver, research, develop, and facilitate outreach program content and materials
• Monitor outreach program budget spending as needed
• Develop and evaluate curricula and programs and recommend improvements
• Lead day-to-day implementation of programs, policies, and procedures involving staff, students, and community volunteers
• Identify, promote, and maintain external partnerships

Vegetable Educator

• Support operations of the Associated Students of Madison (ASM), the University of Wisconsin-Madison student government
• Work directly with ASM student leaders and Registered Student Organizations seeking access to student segregated fees
• Track expenses and funding for student groups
• Provide guidance aligned with university and ASM policies
• Develop financial reports and reconcile expenses
• Work with campus partners for the benefit of student organizations
• Help students navigate payments, reimbursements, and purchases through university finance and HR systems
• Monitor financial transactions and fund balances
• Generate and reconcile complex reports and statements
• Review and approve complex transactions and assign funding codes
• Reallocate expenses to appropriate funding strings
• Draft communications and reports and maintain varied records
• Answer complex fiscal questions and provide information to various audiences
• Hire student employees in the payroll system and coordinate onboarding
• Review transaction-processing internal controls and recommend policies and procedures
• Serve as a unit liaison to leadership, providing financial advice, recommendations, and financial status updates
• May train staff on financial processes and best practices
• Attend occasional evening meetings with students as needed

ASM Financial Specialist

General

• Lead and manage applied demographic research on population change, health disparities, social demography, and related topics
• Design and implement quantitative research studies
• Conduct advanced demographic and spatial analyses
• Produce population estimates, projections, and forecasts
• Use GIS tools to analyze and visualize geographic patterns and trends
• Disseminate findings through technical reports, peer-reviewed publications, and conference presentations
• Contribute to reproducible and transparent research using version control systems and collaborative research workflows
• Oversee large-scale research projects and coordinate project staff and stakeholders
• Collaborate with interdisciplinary teams to ensure timely completion of project goals
• Clean, manage, and analyze large demographic, socioeconomic, administrative, and geospatial datasets
• Develop workshops and training programs
• Identify funding opportunities, prepare grant proposals, manage project budgets, and report research progress and outcomes
• May supervise the day-to-day activities of a research unit
• Conduct literature reviews and prepare reports and materials
• Monitor program budgets and approve unit expenditures
• Serve as a subject matter expert and liaison to internal and external stakeholders

Demographer

Security Analyst

• Serve as a strategic collaborator bridging proactive risk management and real-time emergency response
• Lead cybersecurity risk assessments to harden research and clinical infrastructure
• Spearhead incident response and coordinate collaboration across SMPH, campus, and third-party vendors
• Identify, develop, and facilitate unit staff training opportunities
• Perform basic data analyses and reporting
• Assist in mapping business processes using basic mapping methodologies
• Assist in recommending technology solutions aligned with business strategies
• Assist in designing, developing, and implementing data reporting and business intelligence systems
• Provide procedural and technical guidance to unit staff on technology usage and management
• Protect HIPAA-regulated patient data and support resilience of the School’s research enterprise

Cybersecurity Analyst

Manager

• Manage day-to-day operations of a multi-state cooperative extension technical assistance project supporting prevention, treatment, and recovery for opioid addiction and co-occurring mental health and substance use disorders in rural areas
• Contribute to planning and designing implementation projects
• Manage project budgets, education, communication, events, and evaluation
• Lead project management, financial planning, problem resolution, and reporting
• Collaborate with leaders and extension colleagues throughout Wisconsin and Illinois, Indiana, Michigan, Minnesota, and Ohio
• Organize development and delivery of outreach programming
• Expand and ensure access to programs, facilities, and educational services for diverse audiences
• Create project plans, monitor progress and performance, and identify, resolve, or escalate risks and issues
• Prepare regular project status reports
• Assist with development and auditing of project-specific budgets
• Serve as subject matter expert and unit liaison; provide updates to stakeholders
• Estimate project costs, resources, and timelines; monitor activities, negotiate resources, assign tasks, and follow change-control processes
• Manage outside contractors and ensure satisfactory service standards
• Set priorities, allocate tasks, and collaborate with project staff to meet targets and milestones

ROTA Center Manager

Safety Specialist

• Conduct lead risk assessments for DPH-enrolled LSHP properties and CLPPP priority properties
• Develop and review lead abatement scopes of work
• Evaluate lead abatement project costs
• Conduct clearance investigations
• Identify operational and safety issues and develop improvement plans and standard operating procedures
• Review industry updates and assist in developing safety communication materials
• Communicate findings to necessary stakeholders
• Secure resources and schedule logistics for safety programs
• Provide specialized safety knowledge and guidance to internal and external stakeholders, including leadership
• Direct logistical activities, allocate resources, and investigate components of health and safety cases
• Perform on-site lead safety and health expertise and environmental lead investigations for families throughout Wisconsin

Environmental Health and Safety Specialist II

Human Resources

• Provide consultation to departments, units, and programs supported by the Administrative Services Unit
• Respond to and resolve employee inquiries regarding HR matters
• Coordinate, process, and audit recruitment, titling, compensation, and other HR transactions and personnel record changes throughout the employee lifecycle
• Provide administrative support for general HR, compliance monitoring, project planning and implementation, training, and related HR needs
• Represent the Administrative Services Unit at workshops, meetings, and training sessions
• Provide backup HR support outside the assigned portfolio
• Contribute to developing, implementing, interpreting, and revising HR policies and procedures
• Execute and audit work transactions and changes according to policies and deadlines
• Provide consultation, perform analytics, and maintain personnel files, communications, and materials