Assistant Director of Operations

University of Wisconsin-Madison

. Provide operational leadership and support for annual UHS immunization clinics across campus .

Posted 9/30/2026full-timeMadison • Wisconsin • United StatesLead💰 $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong operational leadership in healthcare and higher education settings, with expertise in project management, compliance, and process improvement. Capable of supervising teams, managing budgets, and developing strategic initiatives to enhance organizational effectiveness.

Highest-signal resume keywords

Operational LeadershipProject ManagementCompliance ManagementProcess ImprovementSupervision Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ManagementProgram CoordinationPolicy DevelopmentOperational Process ImprovementCompliance Interpretation

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationOrganizational SkillsInterpersonal SkillsMultitasking Ability

Tools & Technologies

IT ManagementInventory TrackingOrdering Systems

Industry Keywords

Healthcare OperationsHigher EducationImmunization ComplianceAccreditation ProgramsStrategic Planning

About the role

Key responsibilities & impact

Provide operational leadership and support for annual UHS immunization clinics across campus
Advise divisional or executive leadership and coordinate administrative, operational, and financial activities
Provide project management and coordination for strategic initiatives, including internal communications and communication strategies
Oversee the UHS wellness vending program
Partner with clinical executive leaders in Medical and Mental Health Services on operational initiatives and daily operational needs
Identify process improvement opportunities and facilitate cross-unit collaboration
Assist with establishing annual budget goals and priorities for revenues and expenditures
Engage in strategic planning and policy development
Help develop processes and procedures to improve the unit
Supervise at least 2.0 full-time equivalent employees, including hiring, performance management, scheduling, and discipline
Maintain related policies, procedures, and standards
Manage compliance for the campus Immunization Disclosure policy and lead the UHS Campus Immunization Leadership Team
Evaluate, design, and implement operations aligned with strategic direction
Support IT management, including inventory tracking, ordering, and project management

Requirements

What you’ll need

Minimum of five (5) years of progressively responsible experience in operations in an office setting, healthcare setting, higher education, or related field
Experience working within a compliance or regulatory program, such as accreditation or similar program
Previous supervision experience
Experience coordinating complex programs, projects, or operational processes across multiple stakeholders or work units
Experience developing and improving operational processes, systems or procedures, with the ability to interpret and apply policy and requirements
Strong written, verbal, organizational and interpersonal skills, with the ability to handle several projects or initiatives at the same time
Bachelor's Degree required
Applicants must be eligible to work in the United States without employer sponsorship by the effective date of appointment
Finalists must provide at least three professional references, including at least one supervisory reference
Employment may require a criminal background check and reference misconduct screening

Benefits

Comp & perks

Generous paid time off
Health, dental, vision, and life insurance
Tax-advantaged savings accounts
Participation in the Wisconsin Retirement System (WRS) pension fund
Public Service Loan Forgiveness (PSLF) and Temporary Expanded Public Service Loan Forgiveness (TEPSLF) eligibility
Disability or pregnancy-related accommodation during the hiring process