Chief Administrative Officer, Medical Physics

University of Wisconsin-Madison

. Provide executive leadership and operational oversight for the department's research, education, clinical support, and service missions .

Posted 11/9/2026full-timeMadison • Wisconsin • United StatesLead💰 $140,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong leadership in administrative oversight, strategic planning, and financial management within higher education or academic medicine. Proven ability to manage complex budgets, lead diverse teams, and engage with multiple stakeholders effectively.

Highest-signal resume keywords

Administrative Leadership ExperienceBudget ManagementStaff DevelopmentOrganizational ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Financial ManagementData AnalyticsContract AdministrationOperational AdministrationStrategic PlanningGrant ManagementProblem-SolvingNegotiation SkillsCompliance OversightResearch Administration

Soft Skills

LeadershipOrganizational SkillsInterpersonal SkillsChange LeadershipWritten Communication

Tools & Technologies

Business Intelligence SystemsDepartment Information Systems

Industry Keywords

Higher EducationAcademic MedicineScientific Research AdministrationMatrixed OrganizationsStakeholder Engagement

About the role

Key responsibilities & impact

Provide executive leadership and operational oversight for the department's research, education, clinical support, and service missions
Directly supervise a dedicated team of six administrative staff
Lead strategic planning, financial management, operational administration, and organizational development
Oversee staffing, compliance, fiscal, information technology, and facility needs for research programs
Develop and administer budgets; oversee grants, contracts, and other funds
Lead departmental data analytics, reporting, and business intelligence systems
Lead faculty recruitment, evaluation, development, and promotion processes
Manage office and research space, department information systems, and regional network development
Lead department communications, marketing, philanthropy, and donor engagement
Exercise supervisory authority over at least 2.0 FTE employees
Coordinate administration across affiliated organizations and external partners
Oversee fee-for-service, core facility, and specialized service operations
Lead strategic and short-term planning and validate data for decision-making
Manage research, teaching, service programs, and staff
Develop, negotiate, implement, and administer contracts, affiliation agreements, memoranda of understanding, and other inter-organizational agreements
Provide leadership and oversight of training programs

Requirements

What you’ll need

Minimum of five years of administrative leadership experience with a record of significant accomplishments
Demonstrated experience managing complex budgets and multiple funding sources
Demonstrated experience working within higher education, academic medicine, or scientific research administration
Demonstrated leadership and supervisory experience, including staff development, organizational management, and change leadership
Strong analytical, financial, operational, organizational, negotiation, and problem-solving skills
Excellent written and oral communication skills
Demonstrated success working in complex, matrixed organizations with diverse stakeholder groups
Bachelor's degree required
University sponsorship is not available, including transfers of sponsorship and TN visas
Must maintain continuous eligibility to work in the United States without employer sponsorship
Must provide proof of work authorization and eligibility to work
Resume required
Cover letter required
Employment may require a criminal background check
Final candidates will provide references

Benefits

Comp & perks

Generous vacation, holidays, and sick leave
Competitive insurances and savings accounts
Retirement benefits