Clinical Operations Coordinator

University of Wisconsin-Madison

. Manage the department’s clinical quality and scheduling portfolio, including faculty, APPs, Med Flight, and learner cohorts .

Posted 10/12/2026full-timeMadison • Wisconsin • United StatesMid-LevelSenior💰 $60,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in clinical scheduling and administrative coordination within healthcare or academic environments, utilizing scheduling software and Microsoft Office Suite to manage multiple initiatives effectively.

Highest-signal resume keywords

Clinical Scheduling ManagementScheduling Software ExpertiseMicrosoft Office Suite ProficiencyMeeting CoordinationAdministrative Workflow Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

CalendaringData AnalysisProgress ReportingPolicy ImplementationBudget Management

Soft Skills

Organizational SkillsCommunication SkillsAdvisory Skills

Tools & Technologies

WebExZoom

Industry Keywords

Healthcare EnvironmentAcademic EnvironmentWork AuthorizationCriminal Background Check

About the role

Key responsibilities & impact

Manage the department’s clinical quality and scheduling portfolio, including faculty, APPs, Med Flight, and learner cohorts
Assist faculty and department leadership with departmental clinical activities
Track, prioritize, organize, and communicate multiple ongoing initiatives
Advise staff on unit or program administrative issues, personnel matters, and budgetary problems
Implement and execute established policies and procedures
Analyze data and trends, compile progress reports, and provide recommendations or conclusions
Manage clinical scheduling
Serve on committees and attend meetings representing the unit or program
Schedule logistics and secure resources for a designated work unit

Requirements

What you’ll need

Minimum of 3 years experience with calendaring and/or scheduling
Proficiency with frequently used computer programs such as Microsoft Office Suite, WebEx, and Zoom (or similar)
Experience working in an academic and/or healthcare environment (preferred)
Demonstrated expertise in scheduling software (preferred)
Experience coordinating meetings and administrative workflows (preferred)
Experience managing phone systems (preferred)
Bachelor’s Degree (preferred)
Continuous eligibility to work in the United States without employer sponsorship
Must provide proof of work authorization and eligibility to work
May require a criminal background check

Benefits

Comp & perks

Generous vacation, holidays, and sick leave
Competitive insurances and savings accounts
Retirement benefits