Financial Specialist

University of Wisconsin-Madison

. Provide financial support for faculty, staff, students, and guests engaged in research and outreach activities .

Posted 10/13/2026part-timeMadison • Wisconsin • United StatesMid-LevelSenior💰 $23 - $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in processing financial transactions, managing fiscal records, and providing customer service in a higher education environment. Proficient in using financial systems and tools to support faculty, staff, and students in research and outreach activities.

Highest-signal resume keywords

Financial Transaction ProcessingExpense AllocationCustomer ServiceExcel ProficiencyHigher Education Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial Transaction ProcessingExpense AllocationAudit and ReconciliationData EntryBudget Interpretation

Soft Skills

Time ManagementCollaborationAdaptabilityPolite CommunicationIndependent Work

Tools & Technologies

WorkdayShopUW+ConcurAssetworksQualtrics

Certifications & Qualifications

Associate Degree

Industry Keywords

Higher EducationFiscal RecordsFinancial SystemsCompliance RequirementsTravel Arrangements

About the role

Key responsibilities & impact

Provide financial support for faculty, staff, students, and guests engaged in research and outreach activities
Process purchasing, travel arrangements, reimbursements, and financial transactions
Create general transaction reports and draft communications and advanced reports
Maintain organized administrative and fiscal records
Reallocate expenses to appropriate funding strings
Answer advanced fiscal questions and provide information to various audiences
Audit or reconcile purchase documents with payments
Review transaction-processing internal controls and recommend policies and procedures
Audit or process advanced transactions and assign funding codes according to established rules and policies
Audit, monitor, organize, and update fiscal records and reports
Work under the general supervision of the Administrative Associate Director with a small administrative team

Requirements

What you’ll need

Experience processing varied financial transactions, such as invoices, purchase orders, expense reimbursements, or purchases with an employer credit card
Experience allocating expenses to appropriate funding sources
Demonstrated history of providing polite, accurate, and timely customer service to internal and external stakeholders
Experience working independently and collaboratively with colleagues
Ability to manage and prioritize multiple concurrent tasks or projects
Proficiency using Excel or other spreadsheet applications, including basic navigation, data entry, simple functions, and formatting
Experience interpreting financial terms and conditions, including allowability rules, budget constraints, and compliance requirements
Experience with Universities of Wisconsin financial systems and workflows such as Workday, ShopUW+, Concur, Assetworks, or Qualtrics
Experience making work-related travel arrangements for others
Experience working in a higher education setting
Ability to adapt to new and changing methods, requirements, and priorities
Excellent time management skills and ability to work quickly and accurately
Required Associate degree
Eligibility to work in the United States without employer sponsorship
Resume and cover letter required
Three references required for finalists, including one current or former supervisor

Benefits

Comp & perks

Generous vacation, holidays, and sick leave
Competitive insurances and savings accounts
Retirement benefits
Flexible scheduling