Graduate Program Manager

University of Wisconsin-Madison

. Oversee staff and/or graduate program functions .

Posted 11/5/2026full-timeMadison • Wisconsin • United StatesMid-LevelSenior💰 $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing graduate programs, ensuring compliance with academic policies, and enhancing the student experience through effective advising and support services. Proficient in project management and collaboration with various stakeholders to promote student success and retention.

Highest-signal resume keywords

Graduate Program ManagementStudent Services ExperienceStrong Written Communication SkillsProject ManagementAdvising and Support Services

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Policy RecommendationsFunding Proposal PreparationCompliance ManagementDegree Progress MonitoringEvent Programming

Soft Skills

Collaborative Working RelationshipsProactive PlanningAttention to Detail

Tools & Technologies

Technology Systems for AdmissionsAssessment ToolsAcademic Degree Progress Systems

Certifications & Qualifications

Bachelor's DegreeMaster's Degree Preferred

Industry Keywords

Higher EducationGraduate EducationStudent RetentionAcademic PoliciesFellowships and Scholarships

About the role

Key responsibilities & impact

Oversee staff and/or graduate program functions
Manage response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program
Maintain compliance with graduate program, school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review
Make policy and procedure recommendations and/or changes
Serve as the expert resource for applicants, current students, faculty, staff, and other academic program stakeholders
Manage graduate student funding, including fellowships, scholarships, training grants, and assistantships from department, university, and/or outside sponsors
Prepare and/or submit funding proposals
Provide comprehensive advising services promoting graduate student success, retention, and degree completion
Advise on programs, graduate education, and university policies, processes, and procedures
Monitor degree progress and assist students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
Oversee programming, services, and events to promote professional development and academic success
Serve as the primary curricular representative for the department and oversee class scheduling for undergraduate and graduate programs

Requirements

What you’ll need

At least three years of student services experience in higher education
Experience managing multiple detailed processes, records, deadlines, and projects
Strong written communication skills, with attention to audience, accuracy, accessibility, and clarity
Ability to take a proactive approach to planning and project management, anticipating upcoming communications needs well in advance
Desire for collaborative working relationships with colleagues, subject matter experts, and distributed institutional partners
Bachelor's degree required
Master's degree preferred
Eligibility to work in the United States on or before the effective date of appointment
F1 STEM OPT Extension participants are not eligible for employment
Employment may require a criminal background check
References may be required to answer questions regarding misconduct, including sexual violence and sexual harassment

Benefits

Comp & perks

Generous paid time off
Health insurance
Dental insurance
Vision insurance
Life insurance
Tax-advantaged savings accounts
Participation in the Wisconsin Retirement System (WRS) pension fund