Onboarding Coordinator

University of Wisconsin-Madison

. Oversee and manage all departmental onboarding activities .

Posted 10/16/2026full-timeMadison • Wisconsin • United StatesJuniorMid-Level💰 $29 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in onboarding processes, including the creation of itineraries and orientation schedules, while effectively coordinating training and communication across departments. Proficient in administrative support within academic or healthcare settings, ensuring compliance with organizational requirements.

Highest-signal resume keywords

Onboarding CoordinationMicrosoft Office Suite ProficiencyMeeting Planning and SchedulingAdministrative SupportHuman Resources Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Onboarding Itinerary CreationRecord AuditingDocument EditingCommunication DistributionLogistics Scheduling

Soft Skills

Organizational SkillsInterpersonal CommunicationAttention to Detail

Industry Keywords

Healthcare SettingAcademic SettingProgram ManagementEmployee OnboardingWork Authorization

About the role

Key responsibilities & impact

Oversee and manage all departmental onboarding activities
Coordinate onboarding for staff, trainees, and other employee groups, including annual onboarding of residents and fellows
Create new employee itineraries and orientation schedules
Coordinate training and track onboarding requirements
Submit computer system access requests (CSAR)
Facilitate communication across multiple areas
Develop, implement, and maintain organizational systems for electronic and physical work-operation records
Prepare and audit complex records, edit documents, and review work completed by others
Serve as a primary point of contact and provide organizational information by phone, in person, and through other communication mediums
Develop, send, receive, copy, and distribute communications
Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations
Provide administrative support for departmental business operations

Requirements

What you’ll need

Minimum of two (2) years of professional administrative experience with a focus in onboarding, learning and development, human resources, program management or equivalent relevant experience
Experience with planning, organizing, and scheduling meetings
Proficiency with Microsoft Office Suite
Experience coordinating hiring activities
Experience creating onboarding itineraries
Professional experience in an academic, healthcare, or clinical setting
Cover letter required
Resume required
Continuous eligibility to work in the United States without employer sponsorship
Proof of work authorization and eligibility to work required if selected
Employment may require a criminal background check
References may be requested from final candidates

Benefits

Comp & perks

Generous vacation, holidays, and sick leave
Competitive insurances and savings accounts
Retirement benefits