Research Administration Manager

University of Wisconsin-Madison

. Provide comprehensive pre- and post-award research administration support for faculty, staff, students, and stakeholders .

Posted 10/16/2026full-timeMadison • Wisconsin • United StatesMid-LevelSenior💰 $80,000 - $105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grants administration, including pre- and post-award processes, compliance, and financial management. Proficient in proposal development, budget planning, and effective communication with stakeholders.

Highest-signal resume keywords

Grants Administration ExperienceProposal DevelopmentFinancial ComplianceProject ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grants AdministrationBudget PlanningProposal SubmissionContract NegotiationCompliance RegulationsAudit ManagementAttention to DetailAnalytical SkillsProcess Improvement

Soft Skills

Team CollaborationProblem SolvingOrganizationPrioritization

Tools & Technologies

ExcelOutlookMicrosoft OfficeGoogle DriveWorkday ERPUW RAMP

Industry Keywords

Federal SponsorsNIHNSFDOEDODResearch AdministrationSponsored Projects

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Provide comprehensive pre- and post-award research administration support for faculty, staff, students, and stakeholders
Manage sponsored funding and contract portfolios of 10–15 Principal Investigators across the grant lifecycle
Serve as a primary point of contact for faculty, college research administration leadership, and campus partners
Support proposal development, award setup and management, sponsor/state/federal/university reporting compliance, and closeout
Provide training regarding sponsored project policy, procedure, and execution
Submit proposals, agreements, or invoices to sponsors on behalf of principal investigators or project directors as authorized
Execute financial, administrative, staffing, and compliance policies and procedures
Review and approve programmatic transactions across sponsored project lifecycles
May supervise day-to-day activities of research administration staff
Serve as a resource to leadership and staff and liaison to partners and stakeholders
Execute proposal submission, contract negotiation, award setup, financial compliance, audit, and reporting activities

Requirements

What you’ll need

Minimum three years experience in grants administration in an academic setting
Experience applying fiscal and administrative rules, regulations, and procedures for administering sponsored projects
Experience with pre- and post-award research administration including grant proposal development and/or budget planning/management
Successful experience working in a team environment
Highly effective and professional verbal and written communication skills
Demonstrated experience working on multiple projects with tight deadlines, with strong attention to detail, organization, prioritization, problem solving, and analytical skills
Desire and ability to engage in ongoing process improvement projects
Proficiency with Excel, Outlook, Microsoft Office, and Google Drive
Continuous eligibility to work in the United States on or before the effective date of appointment
Bachelor's Degree in Business Administration, Research Administration or related field (or equivalent experience) required
Experience working with federal sponsors including NIH, NSF, DOE, DOD preferred
Experience with Workday ERP & UW RAMP preferred
Resume and cover letter required, uploaded as a single PDF file

Benefits

Comp & perks

Generous vacation, holidays, and paid time off
Competitive insurances and savings accounts
Retirement benefits through the Wisconsin Retirement System (WRS)