Secretary of the University Staff

University of Wisconsin-Madison

. Serve as the principal administrative liaison between University Staff, University Staff governance bodies, and university leadership .

Posted 10/12/2026full-timeMadison • Wisconsin • United StatesLead💰 $90,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in governance principles, policy development, and strategic guidance while effectively managing complex meetings and fostering collaboration among university leadership and staff. Possesses strong organizational, project management, and communication skills essential for supporting executive leadership and governance bodies.

Highest-signal resume keywords

Governance PrinciplesPolicy DevelopmentMeeting CoordinationOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Records ManagementAgenda DevelopmentMinute-TakingLogistics CoordinationPolicy Analysis

Soft Skills

Effective CommunicationOrganizational SkillsProject ManagementCollaborationStress Management

Industry Keywords

Shared GovernanceUniversity PoliciesExecutive LeadershipCommittee ManagementStakeholder Engagement

About the role

Key responsibilities & impact

Serve as the principal administrative liaison between University Staff, University Staff governance bodies, and university leadership
Support University Staff interests, governance activities, and representation in institutional decision-making
Provide strategic guidance and oversee support for representative governance bodies, executive committees, standing committees, ad-hoc committees, and working groups
Maintain agendas, minutes, governance records, documentation, and archival materials for university-wide dissemination
Serve as an administrative liaison with faculty, academic staff, and University Staff committees
Serve as an ex-officio member of appropriate governance bodies when designated by policy
Recommend and participate in developing and establishing university policies and procedures
Research and analyze policy concepts, complex policy issues, and legal implications of proposed university policies
Establish and chair policymaking committees and participate in university planning and policy-making committees
Direct and schedule logistics and secure resources for governance committee work plans
Review institutional activities and actions affecting constituents or shared governance and disseminate updates
Provide information, advice, and consultation on policy, rules, and shared governance participation
Serve as the institutional resource and subject matter expert on statutes, rules, procedures, and policies
Foster University Staff engagement and participation and promote collaboration with university leadership
May exercise supervisory authority over at least 2.0 FTE or equivalent employees

Requirements

What you’ll need

Minimum of 5 years of progressively responsible experience supporting executive leadership, boards, committees, shared governance bodies, or similar governing organizations
Experience coordinating complex meetings, including agenda development, meeting logistics, minute-taking, and records management
Demonstrated knowledge of governance principles, organizational bylaws, policies, and decision-making processes
Strong written and verbal communication skills with the ability to interact effectively with executive leaders, staff, and external stakeholders
Exceptional organizational and project management skills with the ability to manage multiple priorities and deadlines in a complex environment
Effective communication skills in stressful situations with University Staff Employees
Ability to coordinate multiple shareholder meetings in a day
Cover letter and resume required
Eligibility to work in the United States without employer sponsorship
F-1 OPT STEM Extension participants are not eligible
Employment may require a criminal background check
References may be required to answer questions regarding misconduct, including sexual violence and sexual harassment

Benefits

Comp & perks

Generous paid time off
Competitively priced health, dental, vision, and life insurance
Tax-advantaged savings accounts
Participation in the Wisconsin Retirement System (WRS) pension fund
Reasonable accommodation for disability or pregnancy-related needs during the hiring process