Senior Project Manager, HAIL – AI in Healthcare

University of Wisconsin-Madison

. Partner with the AI in Health Task Force Leader to define and refine strategic vision, goals, and a multi-year roadmap across CAI and SMPH .

Posted 10/27/2026full-timeMadison • Wisconsin • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in planning, launching, and managing large, complex initiatives, with a strong focus on translating strategic goals into actionable plans. Proficient in stakeholder engagement, project management, and effective communication with diverse audiences.

Highest-signal resume keywords

Project ManagementCross-Organizational Initiative LeadershipStrategic PlanningStakeholder EngagementBudget Monitoring

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Program ManagementWork Plan DevelopmentTimeline ManagementMilestone TrackingBudget Development

Soft Skills

Interpersonal SkillsRelationship BuildingCommunication SkillsFacilitation SkillsJudgment and Discretion

Tools & Technologies

Microsoft 365SmartsheetAsana

Industry Keywords

Multi-Stakeholder InitiativesRecruitment CoordinationEvent FacilitationAI in HealthInstitutional Processes

About the role

Key responsibilities & impact

Partner with the AI in Health Task Force Leader to define and refine strategic vision, goals, and a multi-year roadmap across CAI and SMPH
Translate strategy into actionable work plans, milestones, and success metrics
Plan and lead meetings, working groups, workshops, and seminars with campus, health system, industry, government, and community partners
Define, secure approval for, and launch staff searches; coordinate recruitment logistics and onboarding
Establish operating timelines, action-item tracking, risk and issue management, and budget monitoring
Design and administer pilot or seed-funding programs, faculty matchmaking, and project kickoffs
Track emerging projects from idea to launch
Build and maintain inventories of AI-and-health expertise, projects, data resources, and programs
Identify external funding opportunities and coordinate large, multi-investigator and center-scale proposals
Support development of courses, certificates, training programs, and other AI-and-health learning opportunities
Staff task forces and advisory committees, including agendas, briefing materials, minutes, and decision tracking
Navigate institutional processes for partnerships, data access, and agreements
Prepare reports, presentations, and briefings for deans and senior leadership
Coordinate web content, newsletters, and event announcements
Report progress against goals
Set priorities, allocate tasks, manage change control, and resolve or escalate program risks and issues
Monitor program performance, costs, resources, time, activities, and budgets
Coordinate resource sharing among component projects
Manage outside contractors and vendors

Requirements

What you’ll need

Minimum of 3-5 years of progressively responsible experience planning, launching, and managing large, complex, multi-stakeholder initiatives or programs within a large organization
Demonstrated success leading cross-unit or cross-organizational initiatives from concept through implementation, including developing work plans, timelines, milestones, and budgets
Experience convening and facilitating meetings, working groups, or events with senior leaders, faculty or subject-matter experts, and external partners, and driving follow-through on outcomes
Ability to translate high-level strategic goals into concrete, prioritized action plans and manage multiple concurrent priorities in a fast-paced, evolving, start-up environment
Experience coordinating hiring, recruitment, or team-building processes in a large organization
Excellent written and oral communication skills, including preparing briefings, reports, and presentations for executive audiences
Strong interpersonal and relationship-building skills, with sound judgment, discretion, and ability to work effectively across organizational cultures
Proficiency with project management and collaboration tools (e.g., Microsoft 365, Smartsheet, Asana, or similar)
Bachelor's degree required
Master's degree in a relevant field preferred
Eligibility to work in the United States without employer sponsorship
Ability to complete a criminal background check and reference checks

Benefits

Comp & perks

Generous vacation, holidays, and paid time off
Competitive insurances and savings accounts
Retirement benefits
An excellent benefits package