Event Specialist

University of Wisconsin-Milwaukee

. Support planning and execution of annual signature Advancement events, alumni engagement events, donor recognition events, stewardship gatherings, campus celebrations, and special programs .

Posted 9/17/2026full-timeMilwaukee • Wisconsin • United StatesMid-LevelSenior💰 $58,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event planning and execution, with strong organizational skills and attention to detail. Capable of managing multiple events and logistics while ensuring effective communication with diverse stakeholders.

Highest-signal resume keywords

Event PlanningOrganizational SkillsCommunication SkillsVendor CoordinationCustomer Service

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event CoordinationBudget TrackingRSVP ManagementLogistics ManagementPost-Event Evaluation

Soft Skills

Attention to DetailProblem-SolvingCollaborationProfessional Communication

Tools & Technologies

Registration PlatformsAudiovisual EquipmentEvent Planning Software

Certifications & Qualifications

Bachelor’s DegreeEmployment Authorization

Industry Keywords

Alumni EngagementDonor RecognitionFundraisingHospitalityStudent Activities

About the role

Key responsibilities & impact

Support planning and execution of annual signature Advancement events, alumni engagement events, donor recognition events, stewardship gatherings, campus celebrations, and special programs
Coordinate timelines, room reservations, catering, rentals, signage, parking, registration, name tags, supplies, audiovisual needs, and vendor communication
Assist with event setup, staffing, guest check-in, troubleshooting, and post-event wrap-up
Maintain event planning documents, production schedules, supply lists, and run-of-show materials
Help create meaningful experiences for alumni, donors, volunteers, students, families, and campus guests
Coordinate volunteers, host committees, and campus partners as needed
Communicate professionally with event guests, alumni, donors, vendors, and university colleagues
Track event details, attendance, RSVPs, expenses, and follow-up needs
Assist with event communications, invitation lists, registration platforms, and basic reporting
Process invoices, purchase requests, vendor paperwork, and other administrative tasks
Maintain event supplies, branded materials, and shared planning resources
Support post-event evaluation, attendance summaries, feedback, and improvement recommendations
Collaborate with Advancement colleagues, Alumni Association staff, development officers, communications staff, and campus partners
Represent University Advancement professionally at events and meetings
Support multiple events and priorities during high-volume periods, including evenings and occasional weekends

Requirements

What you’ll need

Bachelor’s degree
Experience supporting events, programs, customer service, hospitality, student activities, alumni relations, fundraising, marketing, or related work
Strong organizational skills and attention to detail
Ability to manage multiple deadlines and logistics
Strong written and verbal communication skills
Employment authorization in the United States and completion of employment eligibility verification upon hire
Cover letter and detailed resume required
Three professional/supervisor references required for finalists
Criminal background check required
Required answers regarding past findings or pending allegations of sexual violence and sexual harassment

Benefits

Comp & perks

Reasonable accommodations for qualified individuals with disabilities
Equal opportunity employment
Criminal background check and reference-check process