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U
Bilingual Executive Assistant
Up With Women / Exponenti'elles. Provide high-level executive support to the Leadership Team .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and project coordination capabilities, with proficiency in managing complex schedules, travel arrangements, and administrative processes. Exhibits exceptional communication skills and the ability to handle sensitive information with discretion while supporting leadership and governance functions.
Highest-signal resume keywords
Project CoordinationExecutive SupportMicrosoft Office Suite ProficiencyBilingual in English and FrenchOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementCalendar ManagementMeeting CoordinationTravel Arrangement ManagementDocument PreparationRecord MaintenancePolicy UpdatesProcurement SupportData ManagementGovernance Documentation
Soft Skills
Time ManagementAttention to DetailProblem-SolvingDecision-MakingCollaboration
Tools & Technologies
Project Management ToolsMicrosoft Office Suite
Industry Keywords
Nonprofit ExperienceCharitable OrganizationLeadership Team SupportBoard GovernanceAdministrative Systems
About the role
Key responsibilities & impact- Provide high-level executive support to the Leadership Team
- Manage calendars, scheduling, and meeting coordination
- Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up actions
- Support annual planning sessions and offsites
- Serve as a central administrative resource for the organization
- Maintain and improve administrative systems, processes, and workflows
- Maintain organizational records, templates, policies, forms, and documentation
- Manage incoming organizational inquiries and direct requests appropriately
- Support procurement and purchasing activities
- Coordinate operations of UWW/EXP’s offices
- Manage office supplies and equipment
- Assist with staff gatherings, meetings, and organizational events
- Ensure office spaces remain organized, functional, and professional
- Manage and coordinate organizational travel arrangements, including flights, accommodations, transportation, and conference registrations
- Prepare and distribute travel itineraries and handle travel-related issues and changes
- Maintain travel records and supporting documentation
- Support recruitment, onboarding, and offboarding processes
- Prepare employment-related documentation and templates
- Maintain employee records and HR files in accordance with privacy requirements
- Support policy updates, employee communications, and learning initiatives
- Provide administrative support to the HR Manager and broader HR function
- Support organizational projects and strategic initiatives alongside the Project Lead
- Coordinate project meetings, documentation, timelines, and deliverables
- Track project milestones and action items
- Prepare project status updates, reports, and presentations
- Support cross-functional collaboration and conduct research for decision-making and planning
- Coordinate Board of Directors meeting logistics
- Prepare Board and Committee packages
- Maintain governance files, records, and documentation
- Perform other duties as assigned
Requirements
What you’ll need- Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience
- Proven experience supporting leadership teams
- Experience coordinating projects and managing multiple priorities simultaneously
- Experience coordinating complex schedules, meetings, and travel arrangements
- Experience in a nonprofit, charitable, or mission-driven organization is considered an asset
- Experience supporting Board or governance functions is a strong asset
- Exceptional organizational and time-management skills
- Strong project coordination and administrative abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and project management tools
- Strong attention to detail and commitment to accuracy
- Ability to handle sensitive and confidential information with discretion
- Strong problem-solving and decision-making capabilities
- Ability to work independently while collaborating effectively with diverse stakeholders
- Fluency in both English and French is required
Benefits
Comp & perks- Health Plan (Paramedical and Dental)
- Health Spending Account
- Group insurance (Life, Dependent Life, AD&D)
- Peace of Mind plan (prescription drugs, accidental dental, hospital care, etc.)
- Birthday off
- Internal psycho-social resources
- Access to one on one coaching as available
- Positive and innovative office culture
- Flexible, pro-parent, pro-mental health, and pro-human workplace
- Diversity, equity, and inclusion-focused workplace