Administrative Coordinator III

UR Ventures

. Coordinate and distribute provider schedules to maintain continuity of clinical operations .

Posted 11/4/2026full-timeRochester • New York • United StatesJuniorMid-Level💰 $19 - $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing schedules, maintaining records, and coordinating office operations. Proficient in data entry and document preparation, ensuring confidentiality and efficiency in administrative tasks.

Highest-signal resume keywords

MS Office Suite ProficiencyData EntryRecord ManagementScheduling CoordinationCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryRecord ManagementDocument PreparationFiling Systems MaintenanceCorrespondence Handling

Soft Skills

Communication SkillsOrganizational SkillsTeam CollaborationAttention to Detail

Tools & Technologies

PhotocopiersScannersVoicemail SystemsPersonal ComputersDatabase Systems

Industry Keywords

Clinical OperationsOffice AdministrationProvider SchedulingBusiness TransactionsConfidentiality

About the role

Key responsibilities & impact

Coordinate and distribute provider schedules to maintain continuity of clinical operations
Compile, organize, and maintain records of business transactions
Maintain moderately complex indexes and files
Type correspondence, reports, and other materials
Conduct information retrieval and data entry
Open, sort, and route incoming mail; answer correspondence and prepare outgoing mail
Maintain and update filing, inventory, mailing, and database systems
Operate photocopiers, scanners, voicemail systems, and personal computers
Complete and mail bills, contracts, policies, invoices, and checks
Compile, copy, sort, and file records of office activities
Answer phones, direct calls, and take messages
Provide work directions to junior-level staff
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare and edit documents, presentations, and reports
Handle email, mail, and phone correspondence
Maintain filing systems and ensure document organization and confidentiality
Prepare, coordinate, and distribute schedules for rotating fellows, residents, and medical students
Prepare monthly provider/fellows on-call schedules in coordination with Q-Genda
Pull and organize relevant departmental data and maintain understanding of databases, policies, and norms
Serve as department point of contact for designated tasks
Assist with departmental projects and events
Communicate with departments and outside entities; monitor central email inboxes, distribute notices, and coordinate office and medical supply requests
Provide general office backup, including payroll, billing, and reimbursements
Perform other duties as assigned

Requirements

What you’ll need

High School diploma or equivalent and 2 years of relevant experience required
Equivalent combination of education and experience accepted
Communication and MS Office Suite strongly preferred