Contracts and Procurement Administrator

Urban Grid

. Support day-to-day supplier onboarding and ongoing vendor master maintenance.

Posted 10/2/2026full-timeHouston • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in procurement administration, contract management, and vendor relations, with a strong focus on data-driven decision-making and project management methodologies. Proficient in maintaining procurement agreements and tracking deliverables to ensure compliance and efficiency.

Highest-signal resume keywords

Procurement AdministrationContract ManagementVendor RelationsData-Driven Decision-MakingProject Management Methodologies

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Contract Drafting PrinciplesPurchase Order ProcessingInvoice ResolutionSupplier OnboardingRisk IdentificationRFP AdministrationChange Order ManagementAnalytical SkillsProblem-Solving SkillsInventory Tracking

Soft Skills

CollaborationCommunicationAnalytical ThinkingProblem-Solving

Tools & Technologies

ERP SystemsProcoreProcurement SoftwareData Analytics Tools

Industry Keywords

Supply Chain ManagementRenewable EnergyEPCVendor ManagementContract Lifecycle Management

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Support day-to-day supplier onboarding and ongoing vendor master maintenance.
Review Supplier Certificates of Insurance and validate insurance requirements.
Convert Purchase Requisitions into Purchase Orders in a timely manner.
Investigate and resolve Purchase Order, Change Order, and invoice issues.
Collaborate with Project Managers and stakeholders to ensure consistent procurement practices.
Attend recurring vendor/project meetings, prepare minutes, maintain action-item logs, and follow up until closure.
Serve as day-to-day contact for assigned equipment suppliers and coordinate communications among vendors, Procurement, Project Management, Engineering, Finance/AP, and other stakeholders.
Administer procurement agreements throughout the contract lifecycle, tracking deliverables, documentation, milestones, schedules, deliveries, payment milestones, invoices, warranties, and supplier obligations.
Maintain equipment procurement and inventory trackers.
Review supplier production schedules, identify risks, and escalate potential schedule, commercial, contractual, or delivery issues.
Process and track Purchase Orders, Change Orders, and invoices and coordinate discrepancy resolution.
Assist with preparation and administration of RFPs, RFQs, and RFIs, including bidder documentation, proposal tracking, clarifications, commercial information, and evaluation records.
Maintain repositories and trackers for purchase agreements, amendments, change orders, notices, correspondence, and contractual documentation.
Track invoice and payment status against contractual schedules and confirm deliverables before payment processing.
Support reports and dashboards covering equipment status, milestones, actions, payment status, delivery dates, and risks.

Requirements

What you’ll need

Bachelor's degree in supply chain management, business, engineering, or a related field.
3 -5+ years of experience in contract / procurement admin, preferably in renewable energy or EPC.
Adept knowledge of procurement fundamentals, contracting drafting principles, and project management methodologies.
Excellent analytical and problem-solving abilities, with proficiency in technology and data-driven decision-making.
Familiarity with project management principles and software including (but not limited) to ERP systems (Procore), procurement software, or data analytics tools.
Position is local to Houston, Texas.
Position may require periodic trips for team meetings, site visits or/and other industry related events.

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Company-paid life insurance
Short-term disability
Long-term disability
401(k) plan with matching contributions
Hybrid office policy