Urban Grid

Procurement

• Support day-to-day supplier onboarding and ongoing vendor master maintenance.
• Review Supplier Certificates of Insurance and validate insurance requirements.
• Convert Purchase Requisitions into Purchase Orders in a timely manner.
• Investigate and resolve Purchase Order, Change Order, and invoice issues.
• Collaborate with Project Managers and stakeholders to ensure consistent procurement practices.
• Attend recurring vendor/project meetings, prepare minutes, maintain action-item logs, and follow up until closure.
• Serve as day-to-day contact for assigned equipment suppliers and coordinate communications among vendors, Procurement, Project Management, Engineering, Finance/AP, and other stakeholders.
• Administer procurement agreements throughout the contract lifecycle, tracking deliverables, documentation, milestones, schedules, deliveries, payment milestones, invoices, warranties, and supplier obligations.
• Maintain equipment procurement and inventory trackers.
• Review supplier production schedules, identify risks, and escalate potential schedule, commercial, contractual, or delivery issues.
• Process and track Purchase Orders, Change Orders, and invoices and coordinate discrepancy resolution.
• Assist with preparation and administration of RFPs, RFQs, and RFIs, including bidder documentation, proposal tracking, clarifications, commercial information, and evaluation records.
• Maintain repositories and trackers for purchase agreements, amendments, change orders, notices, correspondence, and contractual documentation.
• Track invoice and payment status against contractual schedules and confirm deliverables before payment processing.
• Support reports and dashboards covering equipment status, milestones, actions, payment status, delivery dates, and risks.

Contracts and Procurement Administrator