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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in strategic meetings management, including vendor relationship management, event logistics, and budget tracking. Proficient in developing standard operating procedures and managing multiple projects within a fast-paced environment.
Highest-signal resume keywords
Certified Meeting Planner (CMP)Strategic Meeting Management Certification (SMMC)Event Budget ManagementVendor Contract NegotiationProject Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event Logistics ManagementMeeting Agenda DevelopmentCost EstimationCompliance ReviewSourcing Technology
Soft Skills
Strong Communication SkillsOrganizational SkillsAnalytical SkillsConsensus BuildingProblem Solving
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook
Certifications & Qualifications
Certified Meeting Planner (CMP)Strategic Meeting Management Certification (SMMC)
Industry Keywords
Event ManagementVendor ManagementHospitality IndustryMeeting ComplianceLogistical Coordination
About the role
Key responsibilities & impact- Implement the strategic meetings management program within USF
- Develop standard operating procedures for meetings and train divisions, corporate, and support offices
- Develop and manage vendor relationships, including sourcing, negotiating, and implementing vendor agreements
- Review and record event-management vendor contracts for compliance and standardization
- Work with Legal to develop boilerplate vendor contract language and Master Service Agreements
- Determine event cost estimates and budgets with internal stakeholders
- Track spending, budget adherence, and ROI; prepare management reports
- Coordinate services with registration, destination management, catering, meeting-room, and audiovisual suppliers
- Develop internal and external event promotional and preparation materials
- Manage event staffing, scheduling, outside vendors, and staff
- Attend events as appropriate to direct staff and vendors and resolve problems and emergencies
- Coordinate event travel needs with the USF Travel department
- Develop meeting agendas, objectives, deliverables, organization, and logistics
- Coordinate venue needs with presenters and meeting-content facilitators
- Develop contingency plans to reduce attendee risk and financial liability
- Serve as a subject matter expert and resource for divisions and support offices
- Staff, supervise, and coach direct reports
- Supervise the Travel and Expense Assistant
Requirements
What you’ll need- 4 year degree in Business Management, Hospitality, Hotel Management or equivalent related experience
- Certified Meeting Planner (CMP) or Strategic Meeting Management Certification (SMMC) preferred
- 5-7 years relevant work experience
- Proven knowledge in organizing and managing all logistical aspects of mid to large size meetings/events within a multibillion dollar organization
- Experience with meeting-related sourcing and registration technology
- Excellent planning, organizational and project management skills
- Ability to manage concurrent projects and prioritize tasks
- Working knowledge of the hotel industry, including evaluating vendors and negotiating contracts
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong analytical skills and ability to work under tight time constraints
- Strong oral and written communication skills
- Ability to work independently and build consensus
- Ability to travel overnight up to 50%
Benefits
Comp & perks- Annual incentive plan bonus may be available
- Health insurance
- Pre-tax spending accounts
- Retirement benefits
- Paid time off
- Short-term disability
- Long-term disability
- Employee stock purchase plan
- Life insurance
- 100% remote work anywhere in the U.S. except Hawaii or United States Territories