Executive Assistant

USAA

. Manage calendars, schedule and coordinate meetings, and prioritize competing requests .

Posted 9/29/2026full-timeSan Antonio • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft 365 tools and strong project coordination skills while effectively managing executive calendars and communications. Capable of handling sensitive information with professionalism and sound judgment, ensuring smooth operations and positive employee experiences.

Highest-signal resume keywords

Advanced Proficiency In Microsoft 365Project Coordination SkillsExecutive Calendar ManagementStrong Written And Verbal CommunicationConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingBudget ManagementReport GenerationFiling System MaintenanceRisk MonitoringOnboarding SupportMeeting PreparationOrganizational Chart Updates

Soft Skills

Sound JudgmentDecision MakingAnticipation Of NeedsConflict ResolutionCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft ExcelMicrosoft WordMicrosoft OneNote

Certifications & Qualifications

High School DiplomaGeneral Equivalency Diploma

Industry Keywords

Executive AssistantEmployee ExperienceConfidential InformationAdministrative ProcessesLeadership Coordination

About the role

Key responsibilities & impact

Manage calendars, schedule and coordinate meetings, and prioritize competing requests
Prepare executive-ready communications, presentations, and briefing materials
Coordinate domestic and international travel, including itineraries and expense reconciliation
Serve as liaison between leadership, internal teams, and external partners
Handle confidential information with discretion and exercise sound judgment
Support special projects and events as assigned
Partner with the hiring manager to improve employee experience through proactive planning and onboarding of new EMG or other team members
Collaborate to formulate transition plans that minimize or eliminate negative impacts for incoming EA/EMG relationships
Update and submit organizational charts before the first of each month
Update distribution lists within one business day of employee hire or exit
Ensure new hires receive access to departmental resources and operational knowledge
Coordinate desk/seating logistics and provide oversight for on-site events
Manage travel and expense reporting
Manage team budget and confirm people leader adherence to individual budget plans
Maintain filing systems for key documents
Generate reports requested by assigned EMG
Identify, measure, monitor, and control risks associated with business activities in accordance with risk and compliance policies and procedures

Requirements

What you’ll need

High School Diploma or General Equivalency Diploma
Demonstrated ability to handle sensitive business, financial, personnel, and strategic information with professionalism and sound judgment
Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, OneNote)
Comfort learning new business applications and collaboration tools
Strong project coordination skills
Ability to manage multiple priorities, deadlines, and administrative processes with minimal supervision
Ability to anticipate needs, identify potential conflicts, and independently make decisions regarding scheduling, communications, and executive time management
Proven experience managing complex executive calendars, prioritizing competing demands, resolving scheduling conflicts, and coordinating across multiple leadership teams
Strong written and verbal communication skills
Experience drafting professional correspondence, preparing meeting materials, and interacting confidently with senior leaders

Benefits

Comp & perks

Comprehensive medical, dental and vision plans
401(k)
Pension
Life insurance
Parental benefits
Adoption assistance
Paid time off program
Paid holidays
16 paid volunteer hours
Various wellness programs
Career path planning
Continuing education assistance
Remote or hybrid flexibility may be available for active-duty military spouses, consistent with applicable policy and business needs
Pay incentives may be available based on overall corporate and individual performance and at the discretion of the USAA Board of Directors