Executive Assistant

USAA

. Provide administrative support for multiple Executive Management Group members simultaneously .

Posted 11/9/2026full-timeSan Antonio • Texas • United StatesMid-LevelSenior💰 $63,590 - $121,530 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive administrative support capabilities, including calendar management, communication, and event coordination for executives. Proficient in Microsoft Office applications and adept at managing multiple priorities in a fast-paced environment.

Highest-signal resume keywords

Calendar ManagementMicrosoft Office ProficiencyExecutive CommunicationEvent CoordinationRelationship Building

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportData RetrievalSpreadsheetsWord ProcessingPresentation SoftwareExpense ManagementMeeting CoordinationDocument PreparationOrganizational ChartsBudget Management

Soft Skills

Attention to DetailProblem SolvingInitiativeAdaptabilityCommunication Skills

Tools & Technologies

WindowsMS WordExcelOutlookPowerPointAdobePublisherConcur

Certifications & Qualifications

High School DiplomaGeneral Equivalency Diploma

Industry Keywords

Executive ManagementLeadership TeamsConfidential CorrespondenceTeam EventsOnboarding

About the role

Key responsibilities & impact

Provide administrative support for multiple Executive Management Group members simultaneously
Manage assigned executive schedules, calendars, emails, and record retention
Coordinate activities and ensure timely information flow for assigned executives
Prioritize meetings, emails, people, and data to meet deadlines and executive goals
Draft internal communications and other materials for department leaders, employees, stakeholders, and business partners
Prepare confidential correspondence on behalf of executives
Monitor intranet pages, messaging channels, leader communications, and information platforms
Disseminate reminders for deadlines, training, and urgent work deliverables
Coordinate meetings, create agendas, take minutes, document follow-up actions, manage attendees and delegates, and secure presentation content
Coordinate employee one-on-ones, staff meetings, skip levels, and other team connection points
Plan onboarding and transition activities for new executives or team members
Update and submit organizational charts and distribution lists
Ensure new hires receive access to resources and department operations knowledge
Coordinate desk/seating logistics and oversee on-site events
Manage travel and expense reporting
Manage team budgets and confirm adherence to individual budget plans

Requirements

What you’ll need

High School Diploma or General Equivalency Diploma required
4 years directly related work experience providing administrative support to executives or leadership teams
Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher
Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software
Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment
Ability to effectively build strong relationships and work with all levels within the organization
Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed
2+ years of experience directly supporting Senior Leaders within a large organization
Demonstrated ability to problem solve, show initiative, anticipate needs and implement precisely and timely; adaptable to a fast-paced environment
Extensive administrative experience, including managing email/calendars, coordinating meetings, expense management, employee events, and executive communication
Advanced proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint
Experience with planning, organizing and executing team events
Strong proficiency with Concur
Must not require immigration support or visa sponsorship now or in the future

Benefits

Comp & perks

Remote or hybrid flexibility may be available for active-duty military spouses, consistent with policy and business needs
Pay incentives based on overall corporate and individual performance, at the discretion of the USAA Board of Directors
Comprehensive medical, dental and vision plans
401(k)
Pension
Life insurance
Parental benefits
Adoption assistance
Paid time off program
Paid holidays
16 paid volunteer hours
Wellness programs
Career path planning
Continuing education assistance