Executive Assistant

USAA

. Deliver administrative support to assigned Executive Management Group members through schedule/calendar, email, call routing, and record retention management .

Posted 11/3/2026full-timeSan Antonio • Texas • United StatesMid-LevelSenior💰 $63,590 - $114,450 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced organizational and administrative capabilities, including calendar management, communication skills, and proficiency in Microsoft Office Suite. Proven ability to support executive teams in fast-paced environments while maintaining confidentiality and professionalism.

Highest-signal resume keywords

Calendar ManagementMicrosoft Office Suite ProficiencyExecutive Support ExperienceOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data RetrievalWord ProcessingPresentation SoftwareSpreadsheet ManagementRecord Retention ManagementMeeting CoordinationBudget ManagementTravel ManagementConfidential Correspondence PreparationReport Generation

Soft Skills

Relationship BuildingProblem-SolvingAttention to DetailAdaptabilityProfessionalism

Tools & Technologies

WindowsMS WordExcelOutlookPowerPointAdobePublisher

Certifications & Qualifications

High School DiplomaGeneral Equivalency Diploma

Industry Keywords

Executive ManagementRisk ManagementCompliance PoliciesOnboarding ActivitiesTeam Culture Coordination

About the role

Key responsibilities & impact

Deliver administrative support to assigned Executive Management Group members through schedule/calendar, email, call routing, and record retention management
Coordinate activities and ensure timely information flow for assigned executives
Prioritize and organize daily activities and responsibilities to meet deadlines and executive goals
Prepare and update presentations in accordance with USAA standards
Draft internal communications and other materials for leaders and varied audiences
Prepare confidential correspondence on behalf of executives
Monitor intranet pages, messaging channels, leader communications, and information platforms
Disseminate reminders about deadlines, training, and urgent deliverables
Monitor executive calendars and coordinate meetings
Create agendas, take meeting minutes, document follow-up actions, manage attendees and delegates, and ensure meeting purpose and agendas are clear
Coordinate schedules, meeting planners, dates, and presentation content
Support team culture through coordination of 1:1s, staff meetings, skip levels, and other employee connection points
Plan onboarding and transition activities for new executives and team members
Update organizational charts and distribution lists following employee hires and exits
Ensure new hires receive access to resources and knowledge of department operations and processes
Coordinate desk/seating logistics and provide oversight for on-site events
Manage travel and expense reporting
Manage team budgets and monitor adherence to individual budget plans
Maintain office-supply inventory
Maintain filing systems and generate requested reports
Identify, measure, monitor, and control business risks in accordance with risk and compliance policies

Requirements

What you’ll need

High School Diploma or General Equivalency Diploma required
4 years directly related work experience
Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher
Advanced knowledge of spreadsheets, data retrieval, word processing, and presentation software
Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment
Ability to effectively build strong relationships and work with all levels within the organization
Excellent oral and written communication skills with a high degree of accuracy and attention to detail
3+ years of experience supporting VPs or multiple executives in demanding, fast-paced environments
Proven self-starter with a high energy level and meticulous attention to detail
Demonstrated proactive problem-solving skills and ability to anticipate executive needs
Ability to manage competing priorities and deliver high-impact results
Ability to adapt with agility and resilience to changing business needs and high-pressure situations
Ability to maintain strict confidentiality and professionalism
Exceptional organizational skills and ability to produce accurate, professional written communications
Excellent Microsoft Office Suite skills, particularly Outlook, with strong calendar and inbox management skills
USAA does not provide visa sponsorship; applicants must not require immigration support now or in the future

Benefits

Comp & perks

Pay incentives based on overall corporate and individual performance, at the discretion of the USAA Board of Directors
Comprehensive medical, dental, and vision plans
401(k)
Pension
Life insurance
Parental benefits
Adoption assistance
Paid time off program
Paid holidays
16 paid volunteer hours
Wellness programs
Career path planning
Continuing education assistance
Relocation assistance is not available for this position