Recruiting Coordinator

USAA

. Provide administrative and operational support for the talent acquisition recruiting process .

Posted 10/6/2026full-timeSan Antonio • Texas • United StatesJuniorMid-Level💰 $48,340 - $86,630 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in talent acquisition processes, including candidate screening, onboarding, and logistics management. Proficient in maintaining confidentiality and managing sensitive information while delivering a high-quality candidate experience.

Highest-signal resume keywords

Talent Acquisition CoordinationApplicant Tracking System (ATS) ExperienceMicrosoft Office Suite ProficiencyStrong Organizational SkillsInterpersonal Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Candidate ScreeningOnboarding ProcessesRecruiting Metrics TrackingI-9 VerificationBackground Checks ManagementTime ManagementAttention to DetailCross-Functional CoordinationHigh Volume RecruitingConfidentiality Maintenance

Soft Skills

Strong CommunicationRelationship BuildingDiscretionProblem SolvingAdaptability

Tools & Technologies

WorkdayConcurEightfoldAICalendaring SoftwareBusiness Travel/Expense Management Software

Certifications & Qualifications

High School DiplomaGeneral Equivalency Diploma

Industry Keywords

Talent AcquisitionRecruiting ProcessesHuman ResourcesAdministrative SupportCompliance Policies

About the role

Key responsibilities & impact

Provide administrative and operational support for the talent acquisition recruiting process
Schedule and coordinate interviews across multiple time zones, including travel, lodging, transportation, and itineraries
Manage logistics for recruiting activities and events, including job fairs, campus or early talent programs, and virtual events
Guide candidates through recruitment and onboarding with timely application and interview updates
Maintain accurate requisition and candidate data in the Applicant Tracking System
Safeguard sensitive candidate information and uphold confidentiality
Initiate and manage pre-employment background checks, drug screenings, and onboarding activities
Coordinate new hire orientation, I-9 verifications, and licensure
Provide administrative support to recruiters, including offer letters, onboarding materials, and expense reports
Track recruitment and onboarding metrics and assist with operational reports
Monitor I-9 completion and follow up on required documentation
Identify opportunities to streamline interview lifecycle and onboarding processes
Collaborate with recruiters, hiring leaders, and external partners to resolve scheduling and process issues
Identify, measure, monitor, and control business risks according to risk and compliance policies

Requirements

What you’ll need

High School Diploma or General Equivalency Diploma
2 years of progressive work experience in staffing, human resources, administrative support, account relationship management, or a related field
Strong organizational and time management skills
Ability to prioritize tasks, manage multiple calendars, and meet deadlines in a fast-paced environment
Strong communication and interpersonal skills
Ability to build positive relationships and deliver a high-quality candidate and hiring leader experience
Ability to maintain confidentiality and handle sensitive information with discretion
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
Experience working with Outlook or other calendaring software
Strong attention to detail and accuracy
Experience coordinating cross-functional tasks or projects
Experience as a recruiter or recruiting coordinator supporting high volume recruiting efforts
Experience with a Candidate Applicant Tracking System (ATS), ideally Workday
Experience with talent acquisition candidate screening and recruiting processes, including applicable laws and regulations
Experience with coordination of business travel and Business Travel/Expense (T&E) Management Software such as Concur
Experience with recruiting CRM platforms like EightfoldAI, or similar platform
US military experience through military service or a military spouse/domestic partner

Benefits

Comp & perks

Comprehensive medical, dental and vision plans
401(k)
Pension
Life insurance
Parental benefits
Adoption assistance
Paid time off program
Paid holidays
16 paid volunteer hours
Various wellness programs
Career path planning
Continuing education
Remote or hybrid flexibility may be offered for active-duty military spouses, consistent with applicable policy and business needs
Pay incentives may be available based on overall corporate and individual performance and at the discretion of the USAA Board of Directors