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Administrative Specialist
USF Health. Respond to and initiate inquiries regarding purchasing, personnel, facilities, administration, and specialized programs .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including proficiency in data research, document preparation, and calendar management. Skilled in utilizing desktop applications for effective communication and presentation.
Highest-signal resume keywords
Office Administration ExperienceData Research and ExtractionIntermediate Proficiency in Desktop ApplicationsCalendar ManagementGrant Proposal Assistance
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Statistical CalculationsDocument PreparationWeb Content CreationPresentation Material EditingData EntryRelational Database ResearchGrant ManagementPayroll PreparationMeeting SchedulingTravel Coordination
Soft Skills
Problem SolvingJudgment in CommunicationConfidentiality Management
Tools & Technologies
OASISFASTGEMSWord Processing SoftwareSpreadsheet SoftwarePresentation Software
Industry Keywords
Administrative SupportPurchasingHuman ResourcesPayroll ProcessesUniversity Systems
About the role
Key responsibilities & impact- Respond to and initiate inquiries regarding purchasing, personnel, facilities, administration, and specialized programs
- Explain policies, answer questions, and independently resolve problems when feasible
- Prepare presentation materials, including editing content and adding graphic and design elements
- Create basic web content as needed
- Compose correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports
- Perform basic statistical calculations for reports and presentations
- Plan, prioritize, and schedule meetings and appointments for directors and management
- Manage daily calendar decisions
- Assist with grant proposals and provide information about grants and contracts
- Support purchasing, research items, obtain price quotes, enter information into university systems, receive purchase orders, and maintain P-Card information
- Support human resources and payroll processes, including payroll preparation or certification, leave tracking, and appointment papers
- Arrange and coordinate staff travel and travel reimbursement
- Research, compile, maintain, and update information and records
- Perform other administrative duties supporting the unit’s mission and function
Requirements
What you’ll need- High school diploma or equivalent
- At least four years of experience in an office or administrative support position
- Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
- Ability to research and extract data from relational databases such as OASIS, FAST, and GEMS
- Intermediate or advanced proficiency with standard desktop applications, including word processing, spreadsheet, and presentation software
- Ability to apply judgment regarding communications and confidentiality
- Employment eligibility requirements in the U.S.
Benefits
Comp & perks- Medical, dental, and life insurance plans
- Retirement plan options
- Employee and dependent tuition programs
- Generous leave
- Employee perks and discounts