USF Health

Nurse

• Provide coordinated care and HIV prevention services
• Facilitate access to clinical and community resources
• Help patients navigate complex healthcare needs
• Coordinate care between obstetric and infectious disease providers for pregnant women living with HIV
• Collaborate with physicians, community organizations, and multidisciplinary care teams
• Contribute to grant-funded program initiatives, quality improvement efforts, and patient engagement activities
• Review and prepare patient charts for clinics
• Triage patient phone calls, refill medications, and obtain medication/test authorizations
• Maintain patient laboratory data and client information databases
• Perform clinical nursing functions, assist physicians/ARNPs with examinations, and administer medications
• Serve as discharge planner/organizer and clinic coordinator
• Conduct weekly clinical team meetings and supervise daily clinical functions
• Establish relationships with referral sources and coordinate outside-agency services
• Develop and implement individualized client care coordination plans
• Maintain documentation for mandatory reports and grant funding sources
• Use office software and electronic medical records
• Participate in professional development, community engagement, research studies, and special assignments
• Maintain confidentiality and information security
• Perform administrative and general office duties

Senior Registered Nurse

Clinical Research

• Report to the principal investigator of a clinical research study
• Perform evaluation duties in preparation for projects
• Oversee screening and enrollment of potential clients for health services protocols
• Develop materials communicating projects to potential clients and their families
• Coordinate site visits and appropriate data collection
• Ensure data quality control and compile regulatory reports
• Coordinate protocol implementation and collaborate with IT, pharmacy, nursing, physician groups, and administration
• Facilitate clinical workflows and electronic health record order sets
• Develop and deliver training for clinical staff
• Supervise research personnel and recruit and train data-gathering assistants
• Manage study documents and budgets and ensure project milestones are met
• Monitor laboratory tests and referrals
• Monitor compliance with federal, state, and university regulations
• Maintain eligibility, informed consent, HIPAA, infection control, and safety documentation
• Prepare and maintain regulatory and compliance documents such as IRB applications
• Collect and analyze clinical trial or medical screening data and create client or medical-record databases
• Collaborate with social workers and professional agencies
• Disseminate study information to clients, families, and the general public
• Draft program reports for publication or public dissemination
• Perform other duties as assigned

Clinical Research Associate

Business Analyst

• Develop and monitor the annual operating budget for the Department of Emergency Medicine, including TeamHealth/USF agreement funds
• Prepare financial projections, variance analyses, and cash-flow forecasts
• Identify spending trends and advise leadership on over/under allocations and budget or expenditure transfers
• Monitor expenditures and funding allocations for compliance with TeamHealth/USF agreement terms, University policy, and state/federal regulations
• Track positions funded under the agreement, reconcile related accounts, and support periodic reporting
• Reconcile E&G, Auxiliary, UMSA/USFF convenience, Carryforward, and related accounts monthly
• Prepare financial statements, cash-balance reports, and management-ready reporting packages
• Resolve discrepancies and maintain audit-ready financial records
• Support onboarding and compensation administration for newly recruited faculty
• Perform payroll and salary-funding analysis; advise on chartfields/combo codes; coordinate with HR and Payroll
• Review and process purchasing, travel, and accounts payable/receivable transactions
• Recommend and implement procedural and internal-control enhancements
• Serve as fiscal and budget liaison to faculty, staff, and central offices
• Advise faculty and staff on USF policies, procedures, and funding requirements
• Perform other duties assigned by the Associate Director of Fiscal and Business Management or department leadership

Fiscal & Business Analyst II

Administrative Assistant

• Serve as a primary administrative contact for the OB/GYN department, responding to inquiries from faculty, staff, students, and external partners
• Provide administrative support for clinical and academic operations, including coordination with clinics, labor and delivery units, and specialty programs
• Manage complex calendars for departmental leadership and physicians, including meetings, clinical obligations, academic events, and conferences
• Coordinate divisional meetings and departmental events, including scheduling and logistics
• Prepare departmental correspondence, memos, reports, newsletters, and presentations
• Maintain program documentation and support departmental communications
• Arrange travel for faculty and staff attending conferences, professional meetings, and academic events
• Process travel reimbursements according to university and departmental guidelines
• Handle sensitive and confidential information related to faculty, staff, clinical operations, and departmental initiatives
• Perform additional administrative and program support duties as assigned

Administrative Specialist

Administration

• Work closely with faculty and students to develop proposals while ensuring compliance with sponsor, University, and USF Health regulations, guidelines, and processes
• Provide technical assistance for grant proposal development and submission
• Critically review, write, and edit research proposals
• Calculate budgets, including direct and indirect costs, cost share, and program income
• Develop budget justifications and review sub-recipient budgets and justifications
• Complete sponsor application forms and USF internal forms accurately
• Assist with Just in Time material requests, including IRB approvals and support forms
• Develop and edit operating controls for compliance with policies and procedures
• Provide activity reports to administrators
• Monitor purchasing requests
• Maintain and develop reports for Faculty Research Effort tracking
• Develop presentations and training tools for faculty and staff
• Provide post-award financial administration and management for complex research funds
• Interpret funding regulations and guidelines; prepare renewals and periodic reports
• Analyze expenses, develop cost projections, and provide financial tracking and fiscal control
• Advise Principal Investigators and coordinate timely proposal submissions
• Review proposals for compliance and review, negotiate, and accept grant awards
• Provide technical assistance to PIs, research administrators, and the director
• Manage and reconcile research faculty start-up accounts
• Oversee post-award management and reports
• Attend meetings, collaborate with research personnel, represent the college on committees/task forces, and back up the supervisor when needed
• Perform other duties as assigned

Senior Unit Research Administrator

Research Scientist

• Aggregate and analyze clinical data and quality reports supporting contract execution and justification
• Aggregate and analyze partnership and programmatic data and quality reports supporting institutional effectiveness and accreditation
• Design study protocols and complete power analyses
• Prepare grants and perform literature reviews
• Develop data extraction forms; extract, manage, and analyze data
• Conduct statistical analyses including descriptive statistics, hypothesis testing, survival analysis, and multivariable modeling
• Provide biostatistical and research-methodology insight and propose statistical approaches for research and quality-improvement efforts
• Disseminate and present scholarly, research, and clinical results
• Report to the Assistant Dean Clinical Affairs
• Perform other duties as assigned

Consultant

• Review historical records, operational files, and standing operational procedures for compliance with local, state, and federal requirements
• Conduct data analysis and prepare reports for agency personnel and the Florida Department of Transportation
• Schedule, prepare, travel, and provide on-site consultation services and inspections/audits of transit agencies across Florida
• Interview employees and management to assess safety, security, and operational practices
• Provide formal and informal instruction on compliance and improved operational practices
• Provide on-site technical assistance and guidance during compliance reviews and follow-up activities
• Guide agencies in developing and implementing processes to improve maintenance operations and public safety
• Develop techniques to improve maintenance operations and create training and education programs
• Deliver presentations and participate in local and state committees to improve transit operations
• Coordinate reviews with FDOT personnel and Substance Abuse Management Oversight and Technical Assistance Program staff
• Become a subject matter expert on Federal PTASP regulations and updated Florida Rule Chapter 14-90 regulations
• Train on battery electric buses, autonomous vehicles, microtransit, mobility management, and transit network company safety regulations

Transit Safety Consultant

Analyst

• Review, administer, audit, and account for assigned contracts and external awards
• Monitor awards and contracts for regulatory and statutory compliance and fulfillment of vendor and University commitments
• Provide departmental faculty and administrative staff with contract budget and financial information
• Give guidance on budget/expenditure procedures and financial controls
• Prepare and distribute funding allocations and budget amendments
• Prepare financial reporting, forecasting, reconciliations, and analysis
• Assist with preparation, review, analysis, execution, and management of organizational agreements
• Develop and oversee contract and award tracking and reporting systems
• Monitor agreements, amendments, renewals, invoicing, billing, expenditures, and closeout requirements
• Conduct internal compliance reviews of contract and award files
• Prepare financial reports, dashboards, presentations, correspondence, agendas, and related documentation
• Perform monthly reconciliation and financial monitoring, including payroll, expenditures, travel, procurement activity, and cost transfers
• Oversee the Personnel Effort Reporting (PERT) process and resolve discrepancies
• Review award financial activity for closeout
• Develop and improve SOPs, internal controls, training materials, reconciliation tools, and budget templates
• Provide guidance, training, and technical support on financial processes, contract administration, budgeting, and compliance
• Use institutional financial systems and reporting tools to analyze financial data for decision-making and leadership reporting
• Report directly to the Budget Director on the USF St. Petersburg campus
• Perform other duties as assigned

Contracts & Grants Fiscal Analyst

• Plan, organize, and manage resources necessary to achieve clinical research project goals and objectives at a single site
• Coordinate and perform patient clinical assessments for clinical trial visits, including scheduling with vendors and other departments or outside facilities
• Perform delegated clinical assessments such as phlebotomy, sample processing, vitals, and ECGs according to assigned protocols
• Communicate with study sponsors, third-party vendors, clinical teams, and patients to ensure protocol requirements are completed within defined windows
• Ensure site compliance with research protocols
• Review case report forms and audit accuracy against source documents
• Attend site monitoring meetings with sponsors
• Manage site research project databases and develop flowsheets and other study-related documents
• Complete source documents and case report forms
• Provide guidance to clinical research staff and support personnel as needed
• Recommend procedures to facilitate protocol compliance
• Perform data entry and query resolution throughout assigned trials
• Serve as a resource for internal and external customers and community members regarding clinical research processes

Clinical Research Coordinator

Financial Planning and Analysis

• Assist with budgeting and forecasting, including financial analyses, budget-to-actual monitoring, variance investigation, and decision-support information
• Prepare or review payroll for MCOM faculty, including new-hire setup, biweekly adjustments, approvals, payroll journal entries, accruals, reconciliation, and leave management
• Maintain and monitor physician compensation, including compensation models, productivity and wRVU calculations, incentive payments, and related financial analyses
• Prepare and analyze financial reports and models
• Support the Director of Finance and leadership on financial performance, physician compensation, payroll, and special financial projects
• Interpret, develop, recommend, implement, communicate, and monitor accounting policies and procedures
• Maintain general ledger accuracy by reviewing journal entries, identifying anomalies, maintaining account structure, and ensuring consistency between systems
• Perform other duties as assigned

Assistant Director, Finance & Accounting – Health

Project Manager

• Oversee implementation of a federally funded substance use research program across multiple locations
• Review grants/contracts and develop project plans defining resources, timelines, stakeholders, and deliverables
• Develop project schedules and plans to ensure timely completion
• Obtain management and client agreement on project plans and timelines
• Identify obstacles and resource needs affecting project completion
• Assemble project teams, identify competencies, and assign resources to tasks
• Define and disseminate project-status communication methods
• Communicate project goals, monitor progress, and adjust resources
• Apply project management tools and tracking systems
• Develop operational policies, resource documents, training documents, and best-practice documentation
• Analyze client needs, evaluate solutions, develop specifications and requirements, and define operations, tools, and training
• Design integrated solutions including tools, training, reports, queries, applications, databases, data-capture forms, web pages, and related systems
• Structure, implement, and maintain operational standards
• Establish policies, standards, and procedures for accessible project status
• Coordinate protocol implementation, clinical workflows, electronic health-record order sets, clinical-staff training, research personnel supervision, study documents, budgets, and project milestones
• Perform other duties as assigned