Administrative Specialist

USF Health

. Serve as a primary administrative contact for the OB/GYN department, responding to inquiries from faculty, staff, students, and external partners .

Posted 9/24/2026full-timeTampa • Florida • United StatesMid-LevelSenior💰 $19 - $28 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support in a clinical academic environment. Proficient in managing complex calendars, coordinating events, and maintaining confidentiality in sensitive situations.

Highest-signal resume keywords

Administrative SupportCalendar ManagementTravel CoordinationMicrosoft Office ProficiencyConfidentiality Maintenance

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office AdministrationSchedulingHR SupportPurchasingTravel Reimbursement Processing

Soft Skills

Organizational SkillsProfessional CommunicationJudgment in Sensitive Situations

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointUniversity Systems

Industry Keywords

Clinical OperationsAcademic EnvironmentDepartmental CommunicationsProgram Documentation

About the role

Key responsibilities & impact

Serve as a primary administrative contact for the OB/GYN department, responding to inquiries from faculty, staff, students, and external partners
Provide administrative support for clinical and academic operations, including coordination with clinics, labor and delivery units, and specialty programs
Manage complex calendars for departmental leadership and physicians, including meetings, clinical obligations, academic events, and conferences
Coordinate divisional meetings and departmental events, including scheduling and logistics
Prepare departmental correspondence, memos, reports, newsletters, and presentations
Maintain program documentation and support departmental communications
Arrange travel for faculty and staff attending conferences, professional meetings, and academic events
Process travel reimbursements according to university and departmental guidelines
Handle sensitive and confidential information related to faculty, staff, clinical operations, and departmental initiatives
Perform additional administrative and program support duties as assigned

Requirements

What you’ll need

High school diploma or equivalent
At least four years of experience in an office or administrative support position
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Strong organizational skills and ability to manage multiple priorities in a clinical academic environment
Ability to communicate professionally with physicians, patients, staff, and university leadership
Experience with scheduling, HR/payroll support, purchasing, and travel coordination
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Familiarity with university systems and clinical workflows
Ability to maintain confidentiality and apply sound judgment in sensitive situations
Must meet all employment eligibility requirements in the U.S.

Benefits

Comp & perks

Medical insurance
Dental insurance
Life insurance
Retirement plan options
Employee and dependent tuition programs
Generous leave
Employee perks and discounts