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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including calendar management, budget preparation, and travel coordination. Proficient in using university systems for reporting and maintaining accurate records.
Highest-signal resume keywords
Calendar ManagementBudget PreparationTravel CoordinationDocument ProductionAdministrative Support
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office AdministrationExpense ReimbursementBudget ReconciliationData EntryPayroll ProcessingRecord MaintenanceReport GenerationDatabase ManagementPurchase Order ManagementHuman Resources Administration
Soft Skills
CommunicationOrganizationAttention to DetailProblem-SolvingCollaboration
Tools & Technologies
OASISFASTWord Processing SoftwareSpreadsheet SoftwarePresentation Software
Industry Keywords
Administrative SupportHigher EducationBudget ManagementTravel ArrangementsEmployee Administration
About the role
Key responsibilities & impact- Support the Chair of Plastic Surgery by managing his calendar
- Prepare expense reimbursement statements
- Make travel arrangements
- Provide overall administrative support
- Manage the department's website and social media platforms
- Support miscellaneous initiatives sponsored by the Chair's office
- Prepare, submit, summarize, and communicate budget information
- Prepare and approve budget and non-payroll expenditure transfers
- Reconcile spending authority and maintain internal accounting records
- Research purchases, obtain price quotes, enter information into university systems, receive purchase orders, maintain P-Card information, and reconcile purchases
- Maintain academic records, electronic files, records, and databases
- Support instruction and student administration
- Support employment administration and human resources processes
- Administer appointment paperwork for faculty, staff, and student employees
- Manage and audit annual and sick leave records and employee timesheets
- Prepare and approve online payroll certifications; review and reconcile payroll registers and update pay distribution
- Arrange and coordinate travel for staff, faculty, incoming guests, and speakers
- Compose office documents and correspondence, including memos, letters, presentations, and spreadsheets
- Prepare special spreadsheet reports and presentations, and possibly brochures or website content
- Perform other office administration duties and assigned duties
Requirements
What you’ll need- High school diploma or equivalent
- Six years of experience in office or administrative positions
- Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
- Must meet all employment eligibility requirements in the U.S.
- Ability to perform inquiries, queries, standard and modified reports from university systems such as OASIS and FAST
- Ability to produce documents using word processing, spreadsheet, and presentation software
- May be subject to a Level 1 or Level 2 criminal background check
- Not eligible for visa sponsorship
Benefits
Comp & perks- Medical, dental and life insurance plans
- Retirement plan options
- Employee and dependent tuition programs
- Generous leave
- Hundreds of employee perks and discounts
- Hybrid work arrangement