Board Secretary – Executive Assistant

Utah Inland Port Authority

. Provide high-level, confidential administrative support to the Executive Director, UIPA Board of Directors, and senior staff .

Posted 9/29/2026full-timeSalt Lake City • Utah • United StatesMid-LevelSenior💰 $37 - $46 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive-level administrative support, including compliance with OPMA and UIPA statutory requirements, and proficiency in managing hybrid meetings and audio/visual troubleshooting. Capable of maintaining confidentiality and handling sensitive information with discretion while providing high-level support to senior staff and board members.

Highest-signal resume keywords

Executive-Level Administrative SupportUIPA Records Officer CertificationHybrid Meeting ManagementOPMA ComplianceProfessional Written Communication

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

High-Speed TypingAudio/Visual TroubleshootingDocument Management SystemsWeb-Publishing PlatformsOffice Productivity SuitesGoogle WorkspaceMeeting Logistics CoordinationMinutes Compilation and PublicationLegislative TrackingGovernance Training

Soft Skills

DiscretionOrganizational SkillsCommunication ProficiencyProblem-SolvingInterpersonal Skills

Tools & Technologies

ZoomGoogle MeetVideo Conferencing Platforms

Certifications & Qualifications

Utah State Archives Records Officer CertificationUtah Notary Public Commission

Industry Keywords

OPMAUIPAGRAMAParliamentary ProcedureState Legislative Sessions

About the role

Key responsibilities & impact

Provide high-level, confidential administrative support to the Executive Director, UIPA Board of Directors, and senior staff
Serve as primary custodian of board governance and ensure compliance with OPMA and UIPA statutory requirements
Coordinate agendas, public notifications, meeting logistics, room setup, catering, supplies, and technical arrangements
Organize in-person and remote meeting participation and troubleshoot audio/visual or technical issues
Attend board and committee meetings and record, compile, and publish official minutes
Produce required audio and video recordings for public distribution and protected internal records
Maintain a searchable repository of signed board resolutions and ordinances
Manage board member onboarding and offboarding, including orientation, governance training, and disclosures
Manage the Executive Director’s calendar, appointments, meetings, and travel logistics
Screen calls and visitors and delegate action items to appropriate staff
Process travel reimbursements, meeting stipends, and per diem payments
Serve as backup certified UIPA Records Officer and administer GRAMA requests
Provide administrative oversight for subsidiary entities and committees
Draft and edit reports and electronic correspondence
Greet and assist government officials and private partners
Track state legislative sessions affecting UIPA’s mandate or operations

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field (preferred)
Minimum of 5 years of experience in executive-level administrative support, preferably within a State of Utah or local government entity
Must obtain and maintain Utah State Archives Records Officer Certification within 90 days of hire
Possession of or ability to obtain a Utah Notary Public commission within 90 days of hire is preferred
Demonstrated understanding of Utah statute and administrative rules
Professional written communication proficiency
Experience setting up and managing hybrid meetings
Proficiency with video conferencing platforms such as Zoom and Google Meet
Basic audio/visual troubleshooting
Comprehensive knowledge of OPMA, UIPA statute, GRAMA requirements, and parliamentary procedure
Advanced proficiency in office productivity suites, Google Workspace, document management systems, and web-publishing platforms
Ability to track state legislative sessions and laws impacting the authority
Ability to handle sensitive information with discretion
Availability occasionally outside normal business hours
Limited travel as necessary
Ability to perform high-speed typing and computer operation
Ability to remain stationary for extended periods during board meetings

Benefits

Comp & perks

UIPA pays 100% of premiums for its HDHP medical plan
UIPA pays 91%+ of premiums for traditional medical plans
Minimum $1,298 in annual HSA contributions
Utah Retirement Systems (URS) pension and 401(k) options
401(k) matching program through URS
Onsite Fitness Center
Paid Parking
13 Paid Holidays
Generous vacation and sick leave
Employee Assistance Program (EAP)
Hybrid-eligible environment / limited telework
Professional development and clear career pathing
Generational-impact projects and culture of innovation