Utah Inland Port Authority

Executive Assistant

• Provide high-level, confidential administrative support to the Executive Director, UIPA Board of Directors, and senior staff
• Serve as primary custodian of board governance and ensure compliance with OPMA and UIPA statutory requirements
• Coordinate agendas, public notifications, meeting logistics, room setup, catering, supplies, and technical arrangements
• Organize in-person and remote meeting participation and troubleshoot audio/visual or technical issues
• Attend board and committee meetings and record, compile, and publish official minutes
• Produce required audio and video recordings for public distribution and protected internal records
• Maintain a searchable repository of signed board resolutions and ordinances
• Manage board member onboarding and offboarding, including orientation, governance training, and disclosures
• Manage the Executive Director’s calendar, appointments, meetings, and travel logistics
• Screen calls and visitors and delegate action items to appropriate staff
• Process travel reimbursements, meeting stipends, and per diem payments
• Serve as backup certified UIPA Records Officer and administer GRAMA requests
• Provide administrative oversight for subsidiary entities and committees
• Draft and edit reports and electronic correspondence
• Greet and assist government officials and private partners
• Track state legislative sessions affecting UIPA’s mandate or operations

Board Secretary – Executive Assistant