Bilingual Administrative Assistant – English/Spanish

UtiliSave LLC

. Own calendars, priorities, and follow-ups so deadlines are hit without chasing .

Posted 11/4/2026full-timeRemote • New York • United StatesJuniorMid-Level💰 $35,000 - $40,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates full professional fluency in English and Spanish, with strong written and verbal communication skills. Exhibits exceptional organizational discipline and attention to detail while managing multiple tasks and supporting operational workflows.

Highest-signal resume keywords

Bilingual CommunicationAdministrative Support ExperienceMicrosoft Outlook ProficiencyOrganizational SkillsResearch and Problem-Solving

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Bilingual CommunicationAdministrative SupportResearch SkillsData ManagementTask Tracking

Soft Skills

Attention to DetailOrganizational DisciplineIndependent WorkCollaborationProfessional Presence

Tools & Technologies

Microsoft OutlookMicrosoft ExcelMicrosoft WordOnline Collaboration Tools

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Client ServiceOperationsExecutive AssistantProfessional ServicesFast-Paced Environment

About the role

Key responsibilities & impact

Own calendars, priorities, and follow-ups so deadlines are hit without chasing
Turn notes, emails, and spreadsheets into clean, accurate, ready-to-use work product
Keep shared drives, trackers, files, and records current and organized
Monitor open items, close loops, and flag issues early
Support day-to-day communication with internal and external stakeholders in English and Spanish
Translate and draft emails, documents, and other materials between English and Spanish
Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions
Handle sensitive information with discretion and good judgment
Support operational, client-service, and executive workflows across the company
Potentially perform unit-specific client relations or data management responsibilities

Requirements

What you’ll need

Full professional fluency in English and Spanish, written and spoken, is required; proficiency must be demonstrated during the interview process
2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role
Bachelor’s degree required
Excellent written and verbal communication skills in both English and Spanish
Professional presence across phone, email, and video in both languages
Very strong attention to detail and organizational discipline
Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered
Ability to work independently once expectations are clear and collaborate effectively when needed
Strong research, follow-through, and problem-solving skills
Strong proficiency in Microsoft Outlook, Excel, and Word
Comfort with common online collaboration tools
Fast to learn systems, strong with lists and task tracking, and motivated by clean execution
Prior experience in professional services, legal, finance, consulting, or a similarly fast-paced environment is a plus

Benefits

Comp & perks

Health insurance
Dental insurance
Vision insurance
401(k) with company match
Paid time off
Fully remote work