General Virtual Assistant – Operations, Bookkeeping, Events

VA Desk

. Manage day-to-day bookkeeping and accounting-related administrative tasks .

Posted 10/8/2026full-timeRemote • CanadaMid-LevelSenior💰 ₱40,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with expertise in bookkeeping, financial documentation management, and event coordination. Proficient in maintaining operational continuity and managing multiple responsibilities independently while ensuring attention to detail.

Highest-signal resume keywords

BookkeepingFinancial Documentation ManagementEvent CoordinationAccounting Software ExperienceStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

InvoicingAccounts ReceivableAccounts PayableFinancial TrackingSpreadsheet ProficiencyDocument ManagementSocial Media ManagementBasic Marketing Tools

Soft Skills

Attention to DetailStrong Communication SkillsDependabilityProactive Follow-ThroughResourcefulness

Tools & Technologies

Cloud-Based Business ToolsAccounting Software

Industry Keywords

Event LogisticsLeadership DevelopmentExperiential LearningVendor Management

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Manage day-to-day bookkeeping and accounting-related administrative tasks
Manage bills, invoices, receipts, and other financial documentation
Track cash flow and monitor money coming into and going out of the business
Upload, organize, and maintain financial receipts and records
Prepare monthly budgets for experiential leadership events
Process invoices and coordinate payments to vendors and stakeholders following events
Follow up on outstanding client invoices and assist with payment collection
Coordinate recurring administrative and logistical requirements for monthly off-site leadership events
Manage routine event preparation tasks and basic facility and on-site requirements, including venue preparation
Communicate with vendors, stakeholders, and other parties to ensure events run smoothly
Provide reliable day-to-day administrative support and monitor recurring tasks, deadlines, payments, and operational requirements
Keep business activities moving forward when the founder is unavailable, including during extended off-the-grid mountaineering expeditions
Identify outstanding items and follow up proactively
Maintain organized records, documentation, schedules, and operational information
Handle basic recurring marketing and administrative tasks
Support the company's day-to-day social media activities and maintain social media content and schedules
Provide general marketing support
Establish reliable systems for tracking outstanding tasks, invoices, payments, and event logistics
Ensure business continuity and become a trusted operational resource

Requirements

What you’ll need

Previous experience in administrative, operations, bookkeeping, or executive support roles
Strong organizational skills and excellent attention to detail
Comfortable handling financial records, invoices, receipts, and routine bookkeeping tasks
Able to manage recurring responsibilities and deadlines independently
Strong written and verbal English communication skills
Comfortable coordinating with vendors, clients, stakeholders, and service providers
Highly dependable and capable of working with limited supervision
Strong follow-through and willingness to proactively chase outstanding tasks
Able to manage multiple areas of responsibility without losing track of details
Comfortable taking ownership of routine business operations
Experience with accounting or bookkeeping software
Experience with invoicing and accounts receivable/payable processes
Proficiency with spreadsheets and financial tracking
Familiarity with cloud-based business tools and document management
Experience managing social media platforms and basic marketing tools is an advantage
Previous experience supporting a founder, entrepreneur, or small business owner is nice-to-have
Experience coordinating events, retreats, workshops, or off-site programs is nice-to-have
Experience working with leadership development, coaching, consulting, or experiential learning businesses is nice-to-have
Experience managing vendor relationships and event-related logistics is nice-to-have
Experience supporting social media or basic digital marketing activities is nice-to-have
Previous experience in a role requiring a high degree of independence and ownership is nice-to-have
Highly dependable, proactive, organized, detail-oriented, resourceful, accountable, consistent, and comfortable working independently