VA Desk

Executive Assistant

• Manage day-to-day bookkeeping and accounting-related administrative tasks
• Manage bills, invoices, receipts, and other financial documentation
• Track cash flow and monitor money coming into and going out of the business
• Upload, organize, and maintain financial receipts and records
• Prepare monthly budgets for experiential leadership events
• Process invoices and coordinate payments to vendors and stakeholders following events
• Follow up on outstanding client invoices and assist with payment collection
• Coordinate recurring administrative and logistical requirements for monthly off-site leadership events
• Manage routine event preparation tasks and basic facility and on-site requirements, including venue preparation
• Communicate with vendors, stakeholders, and other parties to ensure events run smoothly
• Provide reliable day-to-day administrative support and monitor recurring tasks, deadlines, payments, and operational requirements
• Keep business activities moving forward when the founder is unavailable, including during extended off-the-grid mountaineering expeditions
• Identify outstanding items and follow up proactively
• Maintain organized records, documentation, schedules, and operational information
• Handle basic recurring marketing and administrative tasks
• Support the company's day-to-day social media activities and maintain social media content and schedules
• Provide general marketing support
• Establish reliable systems for tracking outstanding tasks, invoices, payments, and event logistics
• Ensure business continuity and become a trusted operational resource

Explore General Virtual Assistant – Operations, Bookkeeping, Events at VA Desk. Review requirements and application details.