Real Estate and Business Operations Manager

Vacatia

. Lead the contract lifecycle, including intake, drafting and review coordination, approvals, execution, amendments, renewals, and record retention .

Posted 10/9/2026full-timeRemote • Florida • United StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in contract lifecycle management, including drafting, review, and execution, while effectively leading and developing a contract administration team. Proven ability to create standardized processes, improve efficiency, and manage complex contracts in collaboration with legal counsel and stakeholders.

Highest-signal resume keywords

Contract Lifecycle ManagementPeople ManagementProcess ImprovementContract TechnologyDocument Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ManagementDocument ControlsApproval WorkflowsRisk MitigationPerformance Metrics Tracking

Soft Skills

Strong JudgmentCommunicationOwnershipCoachingTeam Performance Management

Tools & Technologies

Contract TechnologyDocument Management ToolsAutomation ToolsAI Tools

Certifications & Qualifications

Paralegal CertificateContract Management Certification

Industry Keywords

Legal OperationsCorporate ParalegalAcquisition IntegrationReal EstateHospitality

About the role

Key responsibilities & impact

Lead the contract lifecycle, including intake, drafting and review coordination, approvals, execution, amendments, renewals, and record retention
Manage and develop the Contract Administration Team
Set team priorities and balance workloads
Build technical expertise, accountability, and consistent service
Create and standardize processes to eliminate bottlenecks
Strengthen document controls and improve contract turnaround times and accuracy
Partner with Legal Counsel and business stakeholders on complex contract matters
Support risk mitigation, acquisition integration, and operational initiatives
Improve contract systems and evaluate approved automation and AI tools
Track performance metrics to guide ongoing improvements

Requirements

What you’ll need

7+ years of progressive experience in legal operations, contract management, corporate paralegal work, or a related field
Substantial experience handling complex contracts
4–5+ years of direct people management experience
Demonstrated success coaching employees, managing workloads, and strengthening team performance
Proven track record creating processes and improving efficiency
Strong knowledge of contract terms, approval workflows, document controls, and contract lifecycle management
Strong judgment, communication, and ownership
Ability to lead independently and manage competing priorities
Ability to protect confidential information and engage Legal Counsel appropriately
Experience with contract technology and document management tools
Familiarity with AI, automation, real estate, hospitality, vacation ownership, or acquisition integration is a plus
Relevant degree, paralegal certificate, or contract management certification is preferred
Equivalent relevant experience will be considered

Benefits

Comp & perks

Scalable contract processes and legal operations practices supporting company growth
Opportunity to improve contract accuracy, reduce turnaround times, and strengthen business controls
Partnership across Legal, Finance, Accounting, and business teams on modern tools, automation, and responsible AI solutions
Autonomy and ownership over complex matters and process improvements
Team development opportunities
Fast-moving culture valuing initiative, collaboration, and continuous improvement