Associate Project Administrator

Valmont Industries, Inc.

. Coordinate between Valmont and customers regarding requests for quotations, order acceptance and processing, accurate pricing, margins, price and delivery negotiations, and quote/order issues .

Posted 9/21/2026full-timeValley • Nebraska • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in order management, project scheduling, and customer service, with a strong focus on communication and problem-solving skills. Proficient in using quote and order entry systems, with a solid understanding of manufacturing processes and customer specifications.

Highest-signal resume keywords

Order ManagementProject ManagementCustomer ServiceMicrosoft ExcelAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Order ProcessingQuote CalculationContract ReviewProject SchedulingDrafting Systems Knowledge

Soft Skills

Interpersonal CommunicationOrganizational SkillsProblem-SolvingTeam CollaborationPositive Attitude

Tools & Technologies

Microsoft WordMicrosoft OutlookValmont Quote SoftwareOrder Entry Systems

Industry Keywords

Utility IndustryManufacturing ProcessesCustomer Specification Requirements

About the role

Key responsibilities & impact

Coordinate between Valmont and customers regarding requests for quotations, order acceptance and processing, accurate pricing, margins, price and delivery negotiations, and quote/order issues
Report to a Project Administrator Supervisor or Manager and collaborate with Sales, Engineering, Drafting, Industrial Engineering, Marketing, Legal, Manufacturing, Production Control, Purchasing, Shipping, Traffic, Accounting, Certifications, and remote manufacturing locations
Process quotes and orders timely, monitor their flow through departments, and expedite when required
Maintain understanding of quote and order entry systems and process/procedure changes
Build and manage front-end project schedules so production facilities receive work timely
Establish working relationships with Valmont manufacturing plants
Resolve internal and external problems
Verify orders against quote and contract documents; enter, schedule, and communicate order progress
Maintain customer master files for assigned accounts
Handle order processing, purchase-order term comparisons, contract review, order costing, expediting, customer complaints, and product liabilities
Maintain information flow between company departments and external contacts
Calculate margins and commissions and determine manufacturing sites
Provide production control input for scheduling and information to Engineering and Drafting
Use drafting systems to determine production part numbers for new orders and ship shortages
Provide Sales with feedback on territories and customer orders
Carry out special assignments requested by the Manager or PA Supervisor

Requirements

What you’ll need

Preferred Bachelor’s in relevant field or Associates Degree in relevant field with 3+ years of experience or 5+ years of relevant experience
Demonstrated strong interpersonal, verbal, and written communication skills
Demonstrated ability to use independent judgment and discretion
Demonstrated ability to keep a positive, professional attitude in a high volume, fast-paced environment subject to specific deadlines which must be met
Must possess advanced problem-solving skills, with attention to detail and a number/math orientation
Ability to work in, and be an integral part of, a team environment
A strong working knowledge of Microsoft Excel, Word, and Outlook
Self-starter with excellent organizational skills in planning and organizing to handle multiple tasks concurrently
High level of attention to detail and knowledge of the customer's specification requirements as well as a thorough understanding of the end use of the product and the manufacturing processes used to make the product
Bachelor’s degree with an emphasis in Business, Project Management, Engineering, Construction Management, Supply Chain, or related field
Prior work experience in Order Management, Project Management, Customer Service or Support, Account Management, Drafting or Engineering
Ability to understand and analyze engineering details, project plans, and specifications
A high level of knowledge of the Valmont quote, order entry and related software systems and programs
Knowledge of Utility industry and products highly preferred

Benefits

Comp & perks

Healthcare (medical, prescription drugs, dental and vision)
401k retirement plan with company match
Paid time off
Employer paid life insurance
Employer paid short-term and long-term disability including maternity leave
Work Life Support
Tuition Reimbursement up to $5,250 per year
Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more